Executive Assistant (EA)-Ahmedabad Location-Female candidate only

Job Role & responsibilities:-

The Executive Assistant will act as the VPs operational extension and execution anchor. This role is not limited to traditional secretarial work. The EA will function as the VPs voice across the organization ensuring disciplined follow-ups, structured delegation, accountability tracking, coordination across teams, and smooth handling of both professional and select personal responsibilities.

Follow-Up & Delegation Management (Primary Responsibility):-

• Maintain a structured delegation and follow-up system.
• Track all tasks assigned by VP across departments.
• Take clear time/date commitments from team members.
• Follow up systematically until completion.
• Escalate delays professionally when required.
• Maintain daily task sheet and status tracker.

Calendar & Communication Management :-

• Manage MDs calendar, appointments, and meetings.
• Screen calls and emails.
• Draft official emails, letters, and responses.
• Take over email coordination within 3045 days of joining.
• Ensure proper documentation of discussions and action points.

Interdepartmental Coordination

• Act as MDs voice across Sales, Operations, Finance, HR, and other departments.
• Ensure alignment between teams.
• Remove bottlenecks through proactive follow-ups.
• Support cross-functional execution of projects.

Research & Documentation

• Conduct structured internet research.
• Prepare summaries and briefing notes.
• Maintain organized digital and physical documentation.
• Handle Excel reports and data analysis.

Administrative & Personal Coordination

• Handle selected personal coordination tasks of MD.
• Coordinate travel, bookings, and appointments.
• Manage vendor coordination where required

Key Skills, experience & Qualification required:-

• 3-5 years experience as Executive Assistant / Secretary
• Graduate (Secretarial qualification preferred)
• Experience reporting to MD / Director / Senior Leadership preferred
• Stable job history (no frequent job changes)
• Exceptional follow-up discipline
• High integrity and honesty
• Strong task-tracking capability
• Ability to get work done from senior employees respectfully
• Strong written and spoken English
• Strong command over MS Office (especially Excel & Word)
• Comfortable with: o Pivot Tables o VLOOKUP / HLOOKUP o Sheet linking
• Email drafting skills
• Google search proficiency
• Basic shorthand (preferred)

Only Married female candidate's are preferred

Immediate joiners will be preferred only