How to Apply to Datavant

9 min read Last updated March 7, 2026 137 open positions
Blake Crosley
Blake Crosley Researched using publicly available information, hiring data, and ATS analysis.

Key Takeaways

  • Obtain or prominently display your RHIT or RHIA certification — this credential is the gateway to the majority of Datavant's 137+ open positions and the first filter recruiters apply in Greenhouse
  • Tailor each application to the specific facility location rather than submitting one generic resume — Greenhouse treats each job posting as a separate pipeline, and recruiters look for location commitment and relevant EHR experience for that site
  • Quantify your ROI processing volume, turnaround times, and accuracy metrics on your resume — Datavant's HIM roles are production-measured, and concrete numbers immediately differentiate you from candidates who only list responsibilities
  • Prepare for scenario-based interview questions about HIPAA compliance, authorization validation, and managing high-volume workloads — these directly mirror the daily challenges of a Datavant Health Information Specialist
  • Seek a referral from a current Datavant employee before applying — Greenhouse's referral tracking system flags referred candidates, and with 192 openings across numerous facilities, the company has a large referral network you can potentially tap through LinkedIn or AHIMA professional communities
  • Factor in additional time for background checks and facility credentialing — the healthcare environment requires thorough screening, so begin any pre-employment health requirements (immunizations, drug screening) proactively

About Datavant

Datavant stands at the forefront of health data connectivity, operating the largest health data ecosystem in the United States. Born from the 2022 merger between the original Datavant platform and Ciox Health — one of the nation's leading health information management (HIM) companies — the combined organization bridges cutting-edge data technology with boots-on-the-ground health information services. Their mission is ambitious and specific: to connect the world's health data to improve patient outcomes while fiercely protecting privacy. With 137+ open openings and a workforce distributed across healthcare facilities nationwide, Datavant operates a dual-track business. The technology side builds de-identification and data-linking tools used by hospitals, payers, and life sciences companies. The health information services side — where the majority of current openings sit — deploys Health Information Specialists directly into hospitals and clinics to manage release of information (ROI), medical records processing, and compliance workflows. This on-site model means many Datavant employees work embedded within partner healthcare systems, making them a unique hybrid of a tech company and a healthcare services organization. Culture at Datavant leans mission-driven and pragmatic. Employees frequently cite the tangible impact of their work — knowing that accurate, timely health information exchange directly affects patient care. The company embraces a distributed workforce model, with corporate and technology roles often remote-friendly while HIM roles are facility-based. For professionals in health information management, Datavant represents one of the largest employers in the space, offering structured career ladders from entry-level specialist through lead, area, and supervisory positions.

Application Process

  1. 1
    Identify Your Track: HIM Services or Technology

    Datavant's job openings fall into two distinct categories: health information services roles (on-site at healthcare facilities) and corporate/technology roles (often remote). Before applying, determine which track fits your background. The majority of current openings — Health Information Specialist I through Operations Supervisor — are facility-based HIM roles requiring specific healthcare knowledge and often RHIT or RHIA credentials.

  2. 2
    Search and Apply Through Datavant's Greenhouse-Powered Careers Page

    All applications flow through Datavant's careers portal powered by Greenhouse. Filter roles by location carefully, as HIM positions are tied to specific hospital or clinic sites. Each listing typically specifies the partner facility, so you can research the healthcare system you'd be embedded within before applying.

  3. 3
    Complete Your Greenhouse Application with Precision

    Greenhouse will prompt you to upload a resume and may include custom screening questions specific to Datavant's requirements — expect questions about HIM certifications, years of experience with electronic health records (EHR) systems, and your familiarity with HIPAA regulations. Answer every optional field; incomplete applications commonly receive lower priority in Greenhouse's candidate scoring.

  4. 4
    Initial Screening by Recruiter or Hiring Coordinator

    A Datavant recruiter typically conducts a 15-30 minute phone screen focusing on your relevant HIM experience, certification status, and logistical fit (location, schedule availability, start date). For facility-based roles, they'll confirm you can work on-site at the designated healthcare partner location. Be prepared to discuss your experience with specific EHR platforms like Epic, Cerner, or MEDITECH.

  5. 5
    Hiring Manager Interview

    The hiring manager — often an Area Health Information Specialist or Operations Supervisor — conducts a more in-depth interview exploring your technical HIM skills, workflow management experience, and ability to work independently within a client facility. Expect scenario-based questions about handling high-volume record requests, managing turnaround times, and navigating HIPAA-compliant release of information processes.

  6. 6
    Background Check and Credentialing

    Given the healthcare environment and access to protected health information (PHI), Datavant conducts thorough background checks. Many partner facilities also require their own credentialing process, which may include drug screening, immunization verification, and facility-specific security clearances. This step can add 1-3 weeks to the timeline, so plan accordingly.

  7. 7
    Offer and Onboarding

    Offers typically come through Greenhouse's offer management system. Datavant's onboarding for HIM roles commonly includes company-wide orientation covering their technology platform and data privacy standards, followed by facility-specific training at your assigned healthcare site. Expect to learn Datavant's proprietary systems alongside the partner facility's EHR workflows.

Resume Tips for Datavant

critical

Lead with HIM Certifications and Credentials

Datavant's HIM roles consistently list RHIT (Registered Health Information Technician) and RHIA (Registered Health Information Administrator) as preferred or required credentials. Place these immediately after your name in the resume header — not buried in an education section. If you hold CCS, CPC, or other AHIMA/AAPC certifications, include them prominently as well. Greenhouse parses these credential abbreviations as keywords, so spell out the full name and include the abbreviation.

critical

Name Specific EHR Systems You've Worked With

Datavant specialists work within partner hospitals running diverse EHR platforms. Explicitly list every system you have hands-on experience with — Epic, Cerner (Oracle Health), MEDITECH, Allscripts, athenahealth, or others. Include the specific modules you've used (e.g., Epic ROI, Cerner PowerChart). This specificity helps recruiters match you to facilities running those same systems and ensures Greenhouse's keyword matching catches your relevant technical skills.

critical

Quantify Your Release of Information (ROI) Volume

Health Information Specialist roles at Datavant are production-oriented. Include concrete metrics: number of record requests processed daily or monthly, turnaround time averages, accuracy rates, and any productivity improvements you drove. A line like 'Processed 150+ ROI requests daily while maintaining 99.2% accuracy and 48-hour average turnaround' immediately communicates your capacity to handle Datavant's workflow expectations.

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Demonstrate HIPAA and Compliance Expertise

Every Datavant HIM role operates under strict HIPAA regulations and state-specific health information privacy laws. Dedicate resume space to your compliance experience — training you've completed, audits you've participated in, and any role you've played in ensuring regulatory adherence. Mention familiarity with state-specific regulations if you're applying to a role in a state with stringent privacy laws like California (CMIA), Texas, or New York.

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Highlight Experience Working Independently at Client Sites

Datavant's model places employees on-site at partner healthcare facilities, often as the sole Datavant representative or part of a small team. Your resume should emphasize self-direction, independent problem-solving, and the ability to represent an organization professionally within a client environment. If you've worked in staffing, consulting, or embedded contractor roles within hospitals before, draw explicit parallels to this working model.

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Use Clean Formatting Compatible with Greenhouse Parsing

Greenhouse handles most modern resume formats well, but avoid tables, text boxes, headers/footers, and multi-column layouts that can scramble parsed data. Use a single-column format with clear section headers (Experience, Education, Certifications, Skills). Save as PDF unless the application specifically requests .docx. Name your file 'FirstName-LastName-Datavant-Resume.pdf' for professional presentation within the recruiter's Greenhouse dashboard.

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Mirror Datavant's Career Ladder Language in Your Job Titles

Datavant uses a specific progression: Health Information Specialist I → II → Lead → Area Health Information Specialist → Operations Supervisor. If your previous titles map to this hierarchy, add parenthetical context. For example, 'Medical Records Coordinator (equivalent to Health Information Specialist II)' helps recruiters quickly assess your level. This also naturally embeds Datavant-specific job title keywords into your resume for Greenhouse search matching.

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Include Relevant Technology Beyond EHR Systems

Datavant is fundamentally a health data technology company. Mention proficiency with document imaging systems, record retrieval platforms, scanning and indexing software, and any data analytics tools you've used. If you have experience with Datavant's own ROI platform from a previous role at a facility they served, that's an exceptional differentiator worth highlighting in your skills section and cover letter.

ATS System: Greenhouse

Greenhouse is a structured hiring platform that emphasizes scorecard-based evaluation and consistent candidate assessment. Datavant's recruiting team uses Greenhouse to manage their high volume of HIM openings across multiple healthcare facility locations, meaning your application competes within a location-specific pipeline rather than a single national pool. Understanding how Greenhouse parses, scores, and surfaces candidates gives you a measurable advantage.

  • Greenhouse parses resumes for keywords matching the job description — mirror exact phrases from Datavant's listing like 'release of information,' 'health information management,' and specific EHR system names
  • Complete every field in the application form, including optional questions — Greenhouse flags incomplete applications and recruiters commonly filter them out first
  • Greenhouse does not penalize PDF uploads, but avoid image-based PDFs or scanned documents that cannot be text-parsed
  • If applying to multiple Datavant locations, submit separate applications for each — Greenhouse tracks each as a distinct job pipeline, and a single application won't be automatically considered for other sites
  • Greenhouse supports referral tracking, so if a current Datavant employee refers you, ensure they submit the referral through the system before you apply — referred candidates are typically flagged and prioritized in recruiter queues
  • Avoid special characters, unusual fonts, or emoji in your resume — Greenhouse's parser handles standard formatting best and can misread decorative elements
  • Greenhouse allows recruiters to search their entire candidate database by keyword — even if you're not selected for one role, a well-optimized profile can surface you for future Datavant openings

Complete Greenhouse Resume Guide →

Interview Culture

Datavant's interview process reflects its dual identity as a technology company and a healthcare services organization.

For the Health Information Specialist roles that comprise the bulk of their openings, expect a streamlined, efficiency-focused process — typically two rounds completed within two to three weeks. The first round is almost always a phone or video screening with a recruiter or talent acquisition coordinator. This conversation focuses on logistics and baseline qualifications: your HIM certifications, proximity to the facility, schedule availability, and relevant experience. Expect direct questions — Datavant's recruiters manage high volumes and tend to be efficient rather than conversational. Have your RHIT/RHIA certification details, available start date, and a concise professional summary ready. The second round typically involves the hiring manager, often an Area Health Information Specialist or Operations Supervisor who oversees the facility where you'd work. This interview dives into practical competency: How do you handle a backlog of ROI requests? Describe your process for verifying a valid authorization. How have you managed competing priorities from facility staff and requestors? Scenario-based and behavioral questions dominate, drawing directly from daily HIM workflow challenges. Culture fit at Datavant centers on three signals interviewers commonly assess. First, independence and reliability — since you'll work on-site at a partner facility, often without direct daily supervision from Datavant management, they need confidence you'll self-manage effectively. Second, patient privacy commitment — expect probing questions about HIPAA scenarios and ethical decision-making around PHI. Third, adaptability — Datavant employees must navigate the culture and workflows of their assigned healthcare facility while representing Datavant's standards and technology. For supervisory and lead roles, anticipate an additional round with regional leadership and possibly a practical assessment of your ability to manage teams, train new specialists, and report on productivity metrics. Corporate and technology roles follow a different, typically longer process with technical assessments and cross-functional panel interviews.

What Datavant Looks For

  • RHIT, RHIA, or equivalent HIM certification — this is the single strongest qualifier for the majority of their open roles and often a hard requirement
  • Hands-on experience with electronic health record systems, particularly Epic, Cerner, or MEDITECH, with the ability to learn new platforms quickly at assigned facilities
  • Demonstrated ability to work independently in client-facing environments without constant supervision — a core requirement of their embedded staffing model
  • Deep understanding of HIPAA Privacy Rule, state health information regulations, and proper authorization validation for release of information workflows
  • Production-oriented mindset with a track record of meeting or exceeding volume and turnaround time targets for medical record requests
  • Strong interpersonal skills for navigating relationships with hospital staff, patients, attorneys, and insurance companies while representing Datavant professionally
  • Commitment to the company's mission of connecting health data to improve patient outcomes — interviewers assess whether candidates understand and care about the broader impact of HIM work
  • For lead and supervisory roles: proven ability to train, mentor, and manage teams of HIM specialists while maintaining quality and compliance standards

Frequently Asked Questions

How long does the Datavant hiring process typically take from application to offer?
For Health Information Specialist roles, the interview process itself is relatively fast — most candidates report two rounds completed within two to three weeks. However, the total time from application to first day can extend to four to six weeks when you factor in background checks and facility credentialing requirements. Healthcare sites may require immunization records, drug screening, and facility-specific security clearances. To minimize delays, gather your credentialing documents proactively once you submit your application. Corporate and technology roles may follow a longer interview timeline with additional rounds.
Do I need an RHIT or RHIA certification to get hired at Datavant?
For Health Information Specialist I roles, Datavant sometimes considers candidates who are credential-eligible or actively pursuing their RHIT, particularly in high-demand locations. However, certification dramatically improves your chances and is typically required for Level II, Lead, Area, and Supervisory positions. If you don't yet hold a credential, emphasize any completed HIM coursework, relevant associate or bachelor's degree in health information management, and your expected certification timeline. AHIMA credentials (CCS, CCA) or AAPC certifications (CPC) can supplement your application if your primary credential is pending.
Should I write a cover letter when applying to Datavant through Greenhouse?
While Greenhouse makes cover letters optional for most Datavant postings, a targeted cover letter can meaningfully differentiate your application — especially if you're applying to a competitive metro-area facility or a lead/supervisory role. Focus your cover letter on three things: why the specific facility location works for you, your relevant EHR system experience, and your alignment with Datavant's mission of connecting health data. Keep it under 300 words. For high-volume HIS I applications, a strong resume with quantified metrics may carry more weight than a cover letter, but it never hurts to include one.
Can I apply to multiple Datavant locations at the same time?
Yes, and Greenhouse is designed to handle this — each location is a separate job posting with its own candidate pipeline. If you're flexible on location or live between two facilities, apply to each one individually. Customize your resume or cover letter slightly for each to reflect the specific location and any familiarity with that area's healthcare systems. Recruiters can see your other applications within Greenhouse, so this won't be perceived negatively — it actually signals flexibility and genuine interest in the company.
What is it like to work on-site at a hospital as a Datavant employee?
Datavant Health Information Specialists work embedded within partner healthcare facilities, which creates a unique dynamic. You're a Datavant employee following Datavant policies and using Datavant systems, but your daily environment is the hospital or clinic's HIM department. This means you navigate two organizational cultures simultaneously. Many employees appreciate the variety and the direct connection to patient care, while also noting that it requires strong self-management since your Datavant supervisor may oversee multiple facilities remotely. You'll typically work alongside hospital HIM staff and need to build productive relationships while maintaining Datavant's standards and technology protocols.
What EHR systems should I be familiar with before applying to Datavant?
The most valuable EHR systems to know are Epic, Cerner (now Oracle Health), and MEDITECH, as these dominate the hospital market where Datavant operates. Specific modules related to release of information, document imaging, and health information management are most relevant — for example, Epic's ROI module or Cerner's PowerChart. That said, Datavant also has its own proprietary technology platform for managing record requests, so demonstrating your ability to learn new systems quickly is equally important. If you've worked with multiple EHR platforms, list all of them — this flexibility makes you deployable to a wider range of facility assignments.
Does Datavant offer remote positions, or are all roles on-site?
Datavant's workforce model is split. Health Information Specialist, Lead, Area Specialist, and Operations Supervisor roles are predominantly on-site at partner healthcare facilities — this is inherent to the work of physically managing medical records and interfacing with hospital staff. However, Datavant's corporate functions — including technology, product, data science, engineering, and administrative roles — commonly offer remote or hybrid arrangements. Check each job posting carefully, as Greenhouse listings specify the work location. If remote work is important to you, look beyond the HIM services track to Datavant's technology and corporate openings.
How can I make my application stand out in Datavant's Greenhouse system?
Three strategies have the highest impact. First, keyword-optimize your resume by incorporating exact phrases from the job description — Greenhouse's search and filter tools rely heavily on keyword matching, and Datavant recruiters managing 192+ openings use these filters aggressively. Second, get a referral from a current employee if possible — Greenhouse prioritizes referred candidates in the recruiter's queue. Third, complete every section of the application thoroughly, including optional screening questions. Recruiters report that candidates who skip optional fields are often filtered out early, especially in high-volume hiring pipelines like Datavant's HIM services division.
What career growth opportunities exist at Datavant for Health Information Specialists?
Datavant offers a clearly defined career ladder within their HIM services division, progressing from Health Information Specialist I to Specialist II, then to Lead, Area Health Information Specialist, and Health Information Operations Supervisor. Each level expands your scope — from individual production at a single facility to overseeing multiple sites and managing teams of specialists. The company's scale (with operations across numerous healthcare facilities) means there are regular opportunities to advance or transfer to higher-volume or more complex facilities. Additionally, the merger with the original Datavant technology platform opens potential lateral moves into health data technology, product, or operations roles for those interested in pivoting from frontline HIM work.

Sample Open Positions

Check Your Resume Before Applying → View 137 open positions at Datavant

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Sources

  1. Datavant Careers Page — Datavant
  2. Datavant Company Overview and Mission — Datavant
  3. Datavant Employee Reviews and Interview Experiences — Glassdoor
  4. Greenhouse ATS Candidate Help and Application Guide — Greenhouse Software
  5. AHIMA Certification and Career Resources — American Health Information Management Association