Senior Administrative Assistant

1. Calendar & Travel Management – Manage the VP’s calendar, appointments, business trips, and expense reports to ensure optimal time management.

2. Communication & Coordination – Act as a liaison between the VP, internal departments, and external stakeholders to ensure clear and timely communication.

3. Documentation & Reporting – Prepare and organize meeting materials, presentations, and executive reports in both English and French.

4. Meeting & Event Support – Organize executive meetings, client visits, and corporate events, providing on-site administrative assistance when required.

5. General Administration – Handle ad-hoc administrative tasks assigned by the VP, including translation, communication, and confidential document management.

Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably within a multinational or corporate environment.

Languages:

•    English: Fluent (spoken and written, business level)

•    French: Upper-intermediate to advanced (B2 or above) — able to communicate confidently in meetings, emails, and professional interactions.

•    Chinese (Mandarin): Knowledge of Chinese is a plus but not mandatory.

Skills:

•    Excellent organizational, multitasking, and time management skills.

•    Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

•    Strong business writing and presentation preparation skills.

•    High attention to detail and ability to work with discretion on confidential matters.

Personal Qualities:

•    Professional, proactive, and service-oriented attitude.

•    Excellent communication and interpersonal skills.

•    Ability to work under pressure in a fast-paced, multicultural environment.

•    Well-presented, discreet, and adaptable.