Financial Analyst (Contract Management)

Key Accountabilities:

Contract Governance

• Manage overall progress of all contracts initiated by ETS Regional with partners (MITDC, MBPS, and Third Party)
• Maintain and update accordingly a contract tracker which monitors each contract focusing on budget and renewal timings. Coordinate with SOW owners on requirements both in resources and timelines
• Prepare and present monthly contract updates and address any inquiries and concerns
• Prepare ad hoc report pertaining to SOW overall progress as needed (Management report/update, Service Catalogue, Serve Level review, etc)

Contract Documentation and Sign off

• Coordinate with vendor all requirements raised by ETS Regional and liaise to draft contracts
• Create procurement requisition to initiate process and ensure closure at each stage or until the contract is signed and executed.
• Create and/or review cost estimation file which will then be incorporated with the contracts.
• Endorse and manage the review of contracts and cost estimation with Finance team, PMO Leaders and Delivery Managers
• Address any concerns from the contract and cost estimates from Finance, PMO Leaders and Delivery Managers before endorsing to Business Units
• Endorse the contract and cost estimation to Business Units and ensure any concerns are addressed.
• Upon approval of the contract and cost estimation, manage the signing of the documents.
• Once signed, communicate updates to the project team and attach a soft copy of the signed contracts.
• Endorse the contract to Ivalua Procurement team for upload in procurement tool and Finance team for reference in the invoicing.
• Upload signed contracts in SharePoint site.

Invoice Management and Payment

• Facilitate and validate the payment of invoices with BUs or consumers ensuring timely closure to avoid penalties.
• Monitor invoice payments to respective vendors.
• Procurement Management

Regional Procurement

• Work with Procurement team in gathering and consolidating requirements, follow through any open inquiries and concerns and archive documents in SharePoint site
• Participate and provide feedback in the evaluation and selection of strategic vendors based on Procurement guidelines and documents
• Draft and/or review Master Service Agreement, Statement of work and change request with Vendor based on the agreed work engagement
• Diligently upload request in Procurement tool to track progress of contracts with Vendor
• Attend calls for review of Vendor contracts with Procurement Intake Team and Paralegal team. In case of any changes in the Vendor contract, address as needed with Vendors.
• Attend regular Procurement governance call and prepare needed data and reports accordingly.
• Participate in any procurement related ad hoc reports, presentation and discussion as needed.

Required Qualifications:

• 3 to 5 years work experience
• Preferably with end-to-end contract management (experience with reviewing IT related contracts and up to invoice payment/procure to pay)
• Bachelor’s degree or above
• English: proficient in both speaking and writing
• Tools: proven competence in common office tools (Word, Excel, PPT), experience in using SharePoint and PowerApp is preferred, and knowledge with common contract/invoice management tools (SAP/Oracle, SAP Ariba, Ivalua, Sirion, DocuSign) are highly preferred
• Communication: high-level written and verbal communication skills; proven ability in translating professional wording into non-technical and lay terms and in communicating insights and plans to cross-functional team members and management

Preferred Qualifications:

• Strong logics and strong reasoning skills
• Excellent communicator and multi-tasking problem solver
• Self-starter, attentive to details, well-organized and team oriented
• Willing to work on flexible shift  

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].