Executive Secretary

Role Overview

We are seeking a proactive and highly organized Executive Secretary / Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate should be capable of managing multiple priorities, coordinating with various stakeholders, and ensuring smooth day-to-day executive operations.

Key Responsibilities:

1. Calendar & Meeting Management

• Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
• Organize internal and external meetings and ensure effective time management.
• Prepare meeting agendas and follow up on action items when required.

2. Travel Coordination

• Arrange domestic and international travel including flights, accommodations, transportation, and itineraries.
• Ensure smooth travel logistics and provide necessary travel documentation.

3. Coordination & Follow-ups

• Act as a point of contact between senior leadership and internal/external stakeholders.
• Track tasks and ensure timely follow-ups on key action items and deliverables.

4. Event & Meeting Support

• Assist in organizing leadership meetings, events, and conferences.
• Coordinate logistics, presentations, and required documentation.

5. Operational Support

• Provide administrative and operational assistance as needed.
• Support special projects and ad-hoc assignments assigned by leadership.

Qualifications

• 2 to 4 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant supporting senior leadership.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).