Bilingual Administrative Assistant

Gracias por tu interés en unirte a Solventum. Solventum es una empresa nueva en el ámbito de salud, pero con una sólida experiencia en la resolución de desafíos que transforman vidas y fortalecen el trabajo de los profesionales de la salud. En Solventum, las personas son el centro de cada innovación que desarrollamos. Con empatía, conocimiento y criterio clínico, trabajamos en conjunto con los líderes más destacados del sector para enfrentar los retos más complejos de nuestros clientes. Mientras continuamos actualizando nuestra Página de Carreras y los materiales dirigidos a los postulantes, es posible que algunos documentos aún muestren la marca anterior. Ten en cuenta que todas las oportunidades laborales publicadas pertenecen a Solventum, y que la Política de Privacidad mencionada https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/a cualquier información personal que proporciones. Al igual que en 3M, en Solventum se brinda igualdad de oportunidades a todos los candidatos calificados, sin distinción de raza, color, religión, sexo, orientación sexual, identidad de género, origen nacional, discapacidad o estatus como veterano protegido. En Solventum, desarrollamos soluciones innovadoras para enfrentar los retos más complejos de nuestros clientes, liderando avances en salud mediante la combinación de ciencia médica, de materiales y de datos. Nuestro propósito es mejorar la vida de los pacientes y apoyar a los profesionales de la salud para que se desempeñen de la mejor manera posible.

Job Description:

At Solventum

We enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions to our customers’ toughest challenges, we pioneer game‑changing innovations at the intersection of health, material, and data science. Our mission is to change patients' lives for the better while enabling healthcare professionals to perform at their best—because people, and their well‑being, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure every solution we create combines cutting‑edge technology with compassion and empathy. At Solventum, we never stop solving—for you.

The Impact You’ll Make in this Role

As an Operations Coordinator for the Service Advantage organization, you will serve as a strategic operations partner, enabling executive effectiveness, operational rhythm, and cross‑regional alignment. This role is designed as an elevated coordination and execution function that ensures priorities move forward, decisions are well‑informed, and leadership outcomes are delivered with excellence.

You will collaborate closely with Executive Assistants and operational partners in the United States, acting as a connective thread between regions, leaders, and initiatives. Your impact will be felt through improved operational cadence, stronger governance, disciplined execution, and seamless leadership coordination.

Key Responsibilities

1. Executive Operations & Business Enablement

• Act as a strategic partner to Service Advantage leadership by managing operational flow, priorities, and follow‑through across key initiatives.
• Enable executive effectiveness by anticipating needs, preparing leaders for meetings, and ensuring clarity on objectives, inputs, and outcomes.
• Coordinate leadership calendars, forums, and key touchpoints with a focus on business impact rather than logistics alone.
• Serve as a trusted liaison between Costa Rica leadership, U.S.‑based Executive Assistants, and cross‑functional stakeholders to ensure alignment and continuity.
• Represent leadership priorities when coordinating with internal teams, ensuring timely responses and resolution of critical matters.

2. Communication, Governance & Information Flow

• Draft, synthesize, and refine executive‑level communications, presentations, agendas, and summaries aligned with Service Advantage priorities.
• Translate complex discussions into clear action plans, decision logs, and executive summaries.
• Establish and maintain governance artifacts such as operating cadences, action trackers, and leadership dashboards.
• Ensure accurate documentation, confidentiality, and disciplined follow‑up on leadership commitments and decisions.
• Support internal communications and engagement efforts by coordinating messaging, leadership updates, and organizational initiatives.

3. Strategic Coordination & Execution Management

• Orchestrate planning, execution, and follow‑through for leadership meetings, operational reviews, and cross‑regional forums.
• Track key initiatives, milestones, risks, and dependencies, escalating proactively to ensure commitments are met.
• Partner with Finance, HR, Procurement, and Operations teams to support planning cycles, budget coordination, and resource alignment.

Your Skills and Expertise

Minimum Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Communications, or a related field.
• Minimum 5+ years of experience in operations coordination, business management, program management, or executive support within a matrixed, global organization.
• CEFR B2+ or higher in English (spoken and written).
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).

Additional Skills and Experience That Will Help You Succeed

• Demonstrated ability to operate with executive presence, judgment, and discretion.
• Strong business acumen with the ability to connect operational activities to strategic outcomes.
• Experience working across geographies and time zones, preferably with U.S.‑based leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Strong analytical, problem‑solving, and process improvement mindset.
• Excellent written and verbal communication skills, capable of influencing and partnering at all organizational levels.
• Proactive, resilient, and adaptable, with a continuous improvement orientation.

Work Location

Hybrid / Remote – Costa Rica

We understand the importance of flexibility in today’s work environment. Depending on business needs and role requirements, this position offers the opportunity to work in a hybrid or remote capacity. All remote arrangements are subject to manager approval to ensure alignment with business objectives.

Travel

May include up to 0% travel.

Relocation Assistance

May not be authorized.

Supporting Your Well‑being

Solventum offers programs designed to support your physical, emotional, and financial well‑being. To ensure competitive pay and benefits, Solventum regularly benchmarks with comparable organizations, offering a comprehensive total rewards package that supports you at work and beyond.

   

Solventum es un empleador que ofrece las mismas oportunidades. Solventum no discriminará a ningún solicitante de empleo por razones de raza, color, edad, religión, sexo, orientación sexual, identidad o expresión de género, origen nacional, discapacidad o estado de veterano.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process.  Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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