Property & Support Specialist

Special Instructions to Applicants Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary This position is responsible for managing the Gulf Coast Research Laboratory’s property inventory and maintaining GCRL’s compliance with equipment inventory requirements in accordance with state law. The position includes managing vehicle records and associated documentation, as well as coordinating various receiving activities. Primary Duties and Responsibilities Serves as the property clerk for GCRL; manages property inventory; tags all new equipment and assets received at GCRL; receives obsolete equipment from GCRL units and removes them from inventory through the USM property accounting system if necessary, and disposes of obsolete assets using the appropriate approved salvage and surplus actions; organizes and coordinates GCRL auctions while adhering to University and state property laws, rules, and regulations. Maintains GCRL equipment inventory in state databases; generates monthly and annual equipment reports for the State Auditor’s Office; conducts annual departmental in-house equipment audits, as well as incoming and exit audits for all department heads. Coordinates with the State Auditor’s Office on State inventory audits and facilitates access to GCRL equipment during such audits. As assigned, maintains GCRL Fuelman card records; provides Fuelman reports per state requirements. Maintains vehicle mileage and maintenance reports. Coordinates receiving activities for the GCRL Cedar Point site, including receiving incoming packages, staging shipments, and coordinating package pickup/delivery. Prepares all packages being shipped out in accordance with all state and federal transportation guidelines. Works with the Receiving and Purchasing Clerk to prepare shipping invoices for payment. Facilitates vehicle and boat trailer tag registrations for the GCRL. Reconciles departmental Equipment Card transactions. Performs other duties as assigned.