Travel Manager

About Aquarian

Aquarian Holdings ("Aquarian") is a diversified global holding company with a strategic portfolio of insurance and asset management solutions.

Aquarian Insurance Holdings acquires and operates insurance companies with a focus on life and annuity underwriting, deploying strategies to grow balance sheet profitability by writing new insurance/reinsurance, improving investment income, and optimizing operations. After launching in 2017, Aquarian finalized its first investment in 2018 in Investors Heritage, a regional life insurer domiciled in Kentucky that focuses on pre-need policies. Working closely with management, Aquarian helped the company grow with expanded product offerings and distribution channels, building on its 60-year track record of exceptional client service.

Aquarian continued to deepen its expertise and grow its existing offerings in insurance and reinsurance through its acquisitions of Hudson Life and Annuity Company in 2021 and Somerset Re in 2022.

Aquarian Investments complements the insurance operations , combining best practices from the world’s leading financial services firms with its own distinct strategy, approach, and organizational culture. Aquarian has continued to expand into alternative assets and private credit through the launches of Aquarian Liquid Credit, Aquarian Strategic Opportunities, Aquarian Private Credit, and Aquarian Real Estate Partners.

Aquarian has since grown its business to approximately $25.8 billion in AUM, with 40 investment professionals, multiple funds, and insurance and reinsurance companies, all committed to providing meaningful investment opportunities to millions of people.

In November 2025, Aquarian announced the signing of a definitive merger agreement under which an affiliate will acquire Brighthouse Financial in an all-cash transaction valued at approximately $4.1 billion. Brighthouse is one of the largest providers of annuities and life insurance in the U.S., with approximately $208 billion of AUM. Following the anticipated close of the transaction in 2026, Brighthouse Financial will operate as a standalone entity within the Aquarian portfolio.

Role Summary

We are seeking a talented individual to serve as a Travel Manager to the Managing Partner and his departments, supporting the continued growth and evolution of this dynamic team. This position will provide comprehensive travel support for the Managing Partner, coordinating with the Managing Partner’s teams, family, and external parties to ensure seamless and efficient experiences. This role requires exceptional attention to detail, discretion, and the ability to manage complex, high-touch itineraries across domestic and international destinations. The Travel Manager serves as a trusted partner to the Managing Partner, anticipating needs, mitigating risk, and delivering best-in-class service. This position is onsite 5 days a week at our New York City office.

Please note that this is a temporary role with an opportunity for permanent placement.

Key Responsibilities:

Business Travel Coordination

• Plan and manage all domestic and international travel arrangements for the

  Managing Partner and any members of the team via private aviation, including

  ground transportation, accommodations, visas, and special requests

• Plan and manage all domestic and international travel arrangements for the

  Managing Partner via commercial flights, including ground transportation,

  accommodations, visas, and special requests

• Create detailed, end-to-end itineraries tailored to personal preferences,

  schedules, and security considerations in collaboration with the Personal

  Assistant

• Willing and able to travel domestically and internationally as needed to

  support the Managing Partner and oversee travel execution on the road

• Proactively assess travel risks, including geopolitical, health, and weather

  considerations

• Coordinate multi-leg, international, and last-minute travel with precision and

  flexibility, arranging security and medical resources as needed

• Ensure all travel documentation (passports, visas, vaccinations) are current and

  compliant

Vendor & Service Management

• Build and maintain strong relationships with airlines, private aviation providers,

  hotels, travel agencies, security teams, and on-the-ground service partners

• Negotiate preferred rates, amenities, and upgrades when possible

• Monitor vendor performance and ensure consistently high service standards

Private Aviation & Crew Coordination Support

• Work closely with flight crews to coordinate schedules, itineraries, and

  operational requirements

• Track and review flight-related expenses, ensuring accuracy and alignment

  with budgets

• Serve as a liaison between Managing Partner, flight crews, and aviation

  vendors to ensure seamless communication and execution

Business Event Management (Internal and External)

• Manage RSVPs and guest communications for internal events (e.g., company

• holiday party)

• Oversee execution of the Managing Partner’s vision for all events, coordinating

  with internal and external parties as needed

• Conduct post-event reviews

• Track travel budgets and expenses, ensuring accuracy and transparency

• Reconcile invoices and work closely with accounting and finance teams

• Identify opportunities for cost efficiency without compromising quality or

  experience

Personal Request Management

• Serve as a primary point of contact during travel, including after-hours and

  emergency support with timely responsiveness

• Resolve disruptions (flight delays, cancellations, changes) swiftly and discreetly

• Adapt plans in real time while maintaining a calm, solutions-oriented approach

• Perform other related duties as assigned

Confidentiality & Discretion

• Handle all personal and travel-related information with the highest level of

  confidentiality

• Exercise sound judgment and professionalism in all interactions

Qualifications:

• 5+ years of experience in luxury travel management, executive travel, private aviation,

  hospitality, or a private family office

• Proven experience managing complex, high-end travel itineraries and vendors

• Deep knowledge of domestic and international travel logistics

• Experience working with flight crews, private aviation teams, and understanding

  aviation-related scheduling and expenses

• Ability to work flexible hours, including evenings, weekends, and on-call support as

  needed

• High level of discretion, integrity, professionalism, and exceptional attention to detail,

  with an emphasis on accuracy and completeness of task

• Proactive, anticipatory, solutions-focused, and capable of working independently with

  minimal direction

• Calm under pressure and highly adaptable through constant deadlines and shifting

  priorities

• Service-oriented with a “no job too big or too small” mindset

• Exceptional organizational, communication, negotiation, and problem-solving skills • Trustworthy and relationship-driven

Aquarian is an equal opportunity employer. Aquarian is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience and unique perspectives. Aquarian does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity or expression or any other criteria prohibited under applicable federal, state or local law. Aquarian makes reasonable accommodations for applicants and employees with disabilities in accordance with applicable law.