Office & People Specialist
ABOUT TEMENOS
Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.
We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.
At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.
VALUES
Care about transforming the Banking landscape.
Commit to being part of an exciting culture and product evolving within the financial industry.
Collaborate effectively and proactively with teams within or outside Temenos.
Challenge yourself to be ambitious and achieve your individual as well as the company targets.
THE ROLE
We are looking for a highly organized and proactive Office Manager with strong administrative and digital skills. This role sits at the intersection of office operations, HR, and CSR, requiring a reliable team player who can manage multiple priorities, work independently, and maintain a high standard of professionalism and confidentiality.
KEY RESPONSIBILITIES
You will:
- Manage front office operations, including welcoming visitors (local and international), coordinating internal notifications, and ensuring a professional and seamless on-site experience;
- Coordinate travel-related documentation, including visa preparation and liaison with relevant authorities;
- Ensure office protocol standards are maintained across all activities and interactions;
- Handle incoming and outgoing correspondence, including postal and customs-related activities when required;
- Support HR administration by drafting employment contracts, addendums, and maintaining accurate employee documentation in line with internal policies and legal requirements;
- Manage relationships and documentation with external benefits providers, ensuring all contracts are current and compliant;
- Coordinate new joiner preboarding, including documentation preparation and communication to ensure a smooth onboarding experience;
- Maintain and update HR and administrative trackers, ensuring accuracy and proper documentation flow across the employee lifecycle;
- Contribute to global initiatives, including CSR programs, engagement related programs. and ISO-related projects;
- Provide support to the HR team in coordinating and administering occupational health and safety processes (Occupational medicine, H&S/Fire Safety – SSM/SU);
- Prepare internal communications and administrative documentation as needed;
- Oversee and coordinate external service providers (e.g., cleaning services), ensuring quality and consistency;
- Maintain supplier and customer invoice trackers, ensuring accurate recording of all transactions;
- Provide administrative support for procurement processes and related activities;
SKILLS & EXPERIENCE
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
- Strong command of English, both written and spoken;
- Excellent organizational skills with strong attention to detail and accuracy;
- Strong interpersonal and communication skills, with the ability to interact effectively at all levels;
- High level of discretion and professionalism, with the ability to handle confidential information;
- Ability to multitask, prioritize, and adapt in a dynamic environment;
- Comfortable working both independently and within a small team, with minimal supervision.
SOME OF OUR BENEFITS include:
Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month
Civil Partnership: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership
Family care: 4 weeks of paid family care leave
Recharge days: 4 days per year to use when you need to physically or mentally needed to recharge
Study leaves: 2 weeks of paid leave each year for study or personal development
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