Institutional Research Specialist

Job Summary: The Institutional Research Specialist reports to the Institutional Effectiveness Specialist with the primary duties of providing administrative support to the Provost/Vice President for Academic Affairs (VPAA). Duties include regional and professional accreditation, institutional effectiveness through strategic planning, academic planning and evaluation, and coordination of the collection of university statistical information for students, faculty, administrators, and certain outside entities. This position interacts with internal and external constituencies to provide information and reports to conduct the daily business of the office. Essential Duties Responsibilities: Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors Ensure the completion and timely reporting of IPEDS reports, information for the U.S. Department of Education, State Regent Reports including Unitized Data System, Common Data Set, and other related requests for institutional research Ensure the timely publication of the University Fact Book Assist with the collection, reporting, and publishing of institutional research, enrollment reports, retention and graduation rates, and other university statistical information Assist with regional and professional accreditation and preparation of documents for the Higher Learning Commission Assist the NCAA compliance officer on reports Act as initial point of contact for academic departments, assisting and directing them to the appropriate data source for information necessary for program reviews and accreditation Knowledge of federal and state reporting procedures, web portals, professional reports and publications, and edits and ensures accuracy of institutional research reports for internal and external constituents Maintain accurate records of document and report preparation and dates, and methods of distribution Ensure the Provost/VPAA is appropriately supported for meetings including meeting preparation, and handouts. Assist in completion, submission, and maintenance of travel requests, office supplies and inventory Assist in maintaining and balancing the departmental budget. This includes submission of purchase orders, use of purchase card and coding invoices. This includes notifications to the Provost/VPAA as appropriate. Provide administrative support and assist in the general operations of the office Prepare documents and reports for mailing, emailing, and/or web distribution Edit papers and routine reports and correspondence for style, grammar, punctuation, spelling, and accuracy of numbers. Review editorial changes with Provost to ensure maximum clarity and accuracy Assist in posting student job openings. Coordinate and screen student job resumes, and conduct orientation of new student employees as needed. Supervise student employees and calculate timecards Specific assignments are based on unit need and assigned by the supervisor which could include such things as assisting and aiding administration with data necessary for policy changes, attending trainings and conferences as requested, and be willing to perform job related travel Work Setting: Expectation of on-campus presence with attendance and punctuality Promote personal safety, safety procedures, and a safe work environment Employment at will Full-time status 12-month appointment Non-exempt