Supply Chain Officer-Procurements

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 6 5 -year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. Program Summary: Project HOPE is providing humanitarian assistance to the conflict-affected population in Gaza. The current response portfolio focuses on Health, Mental Health and Psychosocial Support , Protection, and WASH programming through Project HOPE programs and local partnerships . POSITION SUMMARY: The Supply Chain Officer – Procurement is responsible for supporting and implementing procurement activities for Project HOPE funded projects in Gaza under the supervision of the Supply Chain Manager – Procurement. The role ensures timely , compliant, and cost-effective procurement of goods and services required for project implementation. The position focuses on procurement processing, supplier follow-up, and documentation in a highly constrained and volatile operating environment. This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed. PRINCIPAL RESPONSIBILITIES Procurement Processing Implementation • Process purchase requests and verify completeness of required documentation and approvals. • Prepare and issue RFQs, ITBs, and RFPs in line with procurement procedures. • Collect and analyze supplier quotations and support preparation of bid analysis summaries. • Prepare purchase orders and contracts for review and approval by the Supply Chain Manager. • Follow up with suppliers on order confirmation, production, and delivery timelines. Supplier Coordination Market Support • Maintain regular communication with suppliers regarding quotations, delivery schedules, and documentation. • Support market assessments and price comparisons to ensure value for money. • Assist in identifying reliable suppliers, especially in constrained or disrupted markets. • Support supplier vetting and due diligence processes. Documentation Compliance • Ensure procurement files are complete, accurate , and well-organized. • Maintain records of all procurement transactions including RFQs, bids, contracts, and delivery notes. • Ensure compliance with Project HOPE procurement policies and donor requirements. • Support internal and external audits by preparing procurement documentation and files. Coordination with Programs Logistics • Coordinate with program teams to clarify specifications and delivery needs. • Liaise with warehouse and logistics teams to ensure proper receipt and verification of goods. • Support planning of procurement activities aligned with program implementation timelines. • Assist in emergency procurement actions when required . Tracking Reporting • Maintain procurement trackers for all ongoing and completed purchases. • Provide regular updates on procurement status to the Supply Chain Manager. • Track supplier performance and delivery timelines and flag delays or issues. • Support preparation of procurement inputs for internal and donor reports. Risk Management Ethics • Identify procurement risks such as delays, supply shortages, or compliance gaps and report them to the Supply Chain Manager. • Promote transparency, fairness, and accountability in all procurement processes. • Ensure confidentiality and integrity of procurement information. • Report any suspected fraud, conflict of interest, or irregularities. MINIMUM QUALIFICATIONS: • Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field. • Minimum 3–7 years of experience in procurement or supply chain, preferably in NGO or humanitarian settings. • Good understanding of procurement procedures, tendering processes, and documentation. • Experience working in restricted or high-risk environments is an asset. • Strong organizational and follow-up skills. • Ability to work under pressure and manage multiple procurement actions simultaneously. • Good communication and negotiation skills. Fluency in English and Arabic is essential . PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form and must be able to travel internationally. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment : Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. While international travel is not a regular part of every job, programmatic needs may require it intermittently. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest in Project HOPE.