Supply Chain Logistics (Assets) Officer

POSITION TYPE: Local Hire POSITION TITLE: Supply Chain Logistics (Assets) Officer DIVISION: Global Health REPORTS TO: Supply Chain (Logistics) Manager/Coordinator, Country Supply Chain Manager HR WILL DETERMINE FSLA STATUS: Exempt Department Supply Chain / Logistics Project HOPE is an international NGO of more than 1000 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and respond to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. POSITION SUMMARY: The Assets Officer is responsible for the registration, tracking, maintenance, and reporting of all organizational assets and General Program Equipment (GPE). The role ensures that assets and equipment are accurately recorded, properly maintained, and issued to staff according to organizational policies, enabling program and logistics teams to function efficiently. The Assets Officer also provides support to other logistics functions, including warehouse and fleet coordination, to ensure smooth operations across the mission. This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed Key Responsibilities – Assets and GPE Management -Register and track all organizational assets and GPE in line with organizational procedures. -Ensure all assets are tagged, labeled, and recorded in the asset inventory system. -Maintain an up-to-date asset database, including location, condition, user assignment, and maintenance status. -Monitor asset utilization to ensure optimal use and identify underused or redundant items. -Conduct periodic physical verification of assets and GPE, reconciling records with the inventory system. -Follow up on asset allocation and return for staff onboarding and exit. -Ensure compliance with safety, maintenance, and storage standards for all assets and equipment. Reporting and Documentation -Prepare regular asset and GPE reports for the Supply Chain (Logistics) Manager/Coordinator. -Maintain proper documentation for asset movements, maintenance, and disposal. -Ensure all records are archived accurately, both electronically and physically. -Support audits and inspections related to organizational assets and equipment. -Support to Other Logistics Functions -Assist in warehouse and inventory management, including organization of GPE. -Support the fleet team in tracking vehicle-related equipment and accessories. -Collaborate with logistics staff to ensure smooth operations in receiving, storing, and distributing equipment. -Coordination and Collaboration -Liaise with program, logistics, and administrative teams to ensure timely allocation of assets. -Coordinate with other staff for asset-related needs and reporting requirements. Other Duties -Perform any other duties assigned by the Supply Chain (Logistics) Manager/Coordinator to ensure effective logistics support. QUALIFICATIONS Bachelor’s degree in Logistics, Supply Chain, Business Administration, Accounting, or a related field. Essential: Minimum 2–4 years of experience managing organizational assets or equipment, preferably in an NGO or humanitarian context. Experience in inventory management, asset tracking, and record-keeping. Proficiency with Microsoft Excel and asset management systems. Experience supporting logistics operations is an advantage. Desirable: Experience in humanitarian or donor-funded programs. Knowledge of warehouse operations, GIK, or fleet support. Attention to detail and strong organizational skills. Skills and Competencies Strong asset management and record-keeping skills Ability to track, organize, and maintain equipment accurately Good analytical and reporting skills Ability to work independently and as part of a team Strong communication and interpersonal skills Proficiency in Microsoft Office (Excel, Word, Teams) Languages Fluent English (written and spoken) – required Local languages – desirable Key Performance Indicators (KPIs) Asset Registration and Accuracy 100% of organizational assets and GPE are properly tagged, recorded, and updated in the asset system. Inventory discrepancies below 2%. Asset Utilization and Maintenance All assets issued to staff are tracked, maintained, and returned upon exit. Proper maintenance records updated for all equipment. Reporting and Documentation Timely submission of monthly asset and GPE reports to the Supply Chain (Logistics) Manager/Coordinator. Documentation is audit-ready and complete at all times. Support to Logistics Operations Effective collaboration with warehouse and fleet teams to ensure smooth operations. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment: Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.