Supply Chain Assistant-Procurements

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 6 5 -year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. Program Summary: Project HOPE is providing humanitarian assistance to the conflict-affected population in Gaza. The current response portfolio focuses on Health, Mental Health and Psychosocial Support , Protection, and WASH programming through Project HOPE programs and local partnerships . POSITION SUMMARY: The Supply Chain Assistant – Procurement provides administrative and operational support to procurement activities for Project HOPE funded projects in Gaza under the supervision of the Supply Chain Officer – Procurement. The position supports documentation, filing, supplier follow-up, and basic procurement processes to ensure timely and compliant procurement in a highly constrained and volatile operating environment. This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed. PRINCIPAL RESPONSIBILITIES Procurement Support Documentation • Assist in processing purchase requests and ensure required documents and approvals are in place. • Support preparation of RFQs and collection of quotations from suppliers. • Assist in preparing procurement files including bid documents, purchase orders, and contracts. • Ensure procurement documentation is complete, properly filed, and audit-ready . • Maintain organized procurement filing systems (physical and electronic). Supplier Follow-up Coordination • Follow up with suppliers on quotation submission, order confirmation, and delivery status. • Support communication with vendors regarding documentation and required information. • Assist in maintaining supplier contact lists and databases. • Support basic market checks and price comparisons. Coordination with Programs Logistics • Coordinate with program teams to collect procurement requests and specifications. • Liaise with warehouse and logistics teams to confirm receipt of goods. • Assist in organizing deliveries and tracking shipments. • Support communication between procurement and other departments. Tracking Reporting Support • Maintain procurement trackers and update status of ongoing purchases. • Assist in preparing procurement status updates and reports. • Support data entry into procurement systems and tracking tools. • Help prepare documentation for audits and donor reviews. Compliance Ethics • Follow Project HOPE procurement policies and procedures at all times. • Conduct basic checks on documentation to ensure completeness and accuracy. • Maintain confidentiality of procurement processes and information. • Report any irregularities or concerns to the Supply Chain Officer. MINIMUM QUALIFICATIONS: • Diploma or Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Business Administration, or related field. • Minimum 1–2 years of experience in procurement, logistics , or administrative support, preferably in NGO or humanitarian settings. • Basic understanding of procurement processes and documentation. • Strong organizational and filing skills. • Ability to work under pressure and manage multiple tasks. • Good communication and coordination skills. • Basic computer skills (MS Excel, Word). • Good communication and coordination skills and Fluency in English and Arabic is essential . PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form and must be able to travel internationally. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment : Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. While international travel is not a regular part of every job, programmatic needs may require it intermittently. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest in Project HOPE.