Sourcing Specialist

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At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

This role is part of the Disney Experiences (DX) Strategic Sourcing team which supports internal stakeholders within the Design and Construction sector. A major client is Facility Asset Management (FAM), a large Project Management organization.

The Sourcing Specialist supporting this team will provide hands-on, execution-focused support to the Category Manager – Sourcing Leader and to Client project teams by facilitating bid and contracting activities. A successful personnel would appreciate strong attention to detail, fast paced environment and procedural tasks. This includes coordinating ITBs and/or RFPs, vendor pre-qualification activities and, bid, contract/ amendment preparation. The role requires sound judgement, organization and a positive attitude to best support the overall Business’s needs. 

Responsibilities:

• Support execution of Invitations to Bid (ITBs) and/or RFPs from initial inquiry through award, including meeting coordination, addenda issuance, creation of bid summaries, post-bid interviews, and final award documentation.
• Prepare, issue, and route contracts and supporting documentation using approved templates; ensure completeness, correct versioning, and required approvals prior to release.
• Coordinate with project teams to confirm scope, schedule, and required commercial terms; track open items and follow up to support on-time awards.
• Support vendor pre-qualification and due diligence (financials, capabilities, certifications, safety/compliance documentation); summarize findings and flag risks or exceptions.
• Maintain organized files and accurate trackers for bids, contracts, amendments, and approvals to ensure work is audit-ready and easy to reference.
• Draft clear, concise communications to stakeholders and vendors regarding requirements, timelines, and next steps.
• Review documentation for inconsistencies, missing information, or potential contract risks; elevate issues and recommend practical options to resolve. 

Basic Qualifications:

• 1–3 years of experience in sourcing execution, contract administration, procurement operations, or similar project support work. Experience in a technical environment like: construction, design, or other specialty professional services environments is preferred.
• Working knowledge of common contract types (Lump Sum, Design-Build, Professional Services, Guaranteed Maximum Price, etc.) and their appropriate use.
• Experience executing an ITB/RFP process end-to-end (inquiry through award).
• Demonstrated ability to identify gaps or risks during the sourcing process (scope clarity, required documentation, vendor qualification items, commercial terms).
• Strong attention to detail; consistently produces accurate, complete work with low error rates in documentation and process steps.
• Highly organized and dependable; able to manage multiple priorities, track deadlines, and maintain clean records.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable working from templates, trackers, and standard process steps.
• Clear written and verbal communication skills; able to provide accurate guidance on required steps, documentation, and timing.

Education:

• Bachelor’s degree in a related field or equivalent relevant experience

Preferred Education and Experience:

• Experience supporting construction and/or design teams (estimating support, project coordination, project management support, contract administration).
• Experience supporting contract negotiations through drafting support, redline tracking, and issue identification.
• Familiarity with reporting tools (Power BI and/or Tableau) a plus.
• Relevant certifications (CPSM, CPIM, DAWIA, Engineering Intern, or equivalent) a plus.

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