SHE Specialist- Jozi Park
BE AN ESSENTIAL PART OF EVERYDAY LIFE
DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfilment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.
So, what's it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training, they need to learn, grow and succeed.
We are offering an exciting opportunity for the position of Site HR Operations Lead. In this position you will play a crucial role to support our vision of becoming a Great place to work for all.
Role Outline
- Execute health, safety, and environment plans and processes to provide employees a safe and healthy work environment
- Implement health and safety frameworks and standards, ensuring compliance and adherence to internal and external safety standards, and relevant regulations
- Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditions within the workplace and external environments
- Undertake inspections of grounds, facilities and premises, analyze and suggest corrective measures to reduce the risks of injuries and job-related threats
- Draft reports and conduct investigations on job-related injuries and fatalities, quality nonconformities and determine measures to avoid any recurrence
- Prepare and examine records of workplace injuries, illness and absences to identify areas of concern and provide information required by regulatory agencies
- Conduct investigations for accidents, identify cause for accidents with engineers, management and health and safety regulatory authorities and prevent their recurrence
- Participate in development of solutions for the transportation of hazardous material
- Coordinate orientation activities and daily inspections in the operations facilities, grounds and administrative areas, changes in lay-out and installation of new equipment in order to meet safety rules and standards
- Draft training material and content, and train employees on safety protocols and safety-conscious work performance
- Establish contact and relations with key stakeholders from larger community and law enforcement bodies impacting own work area
- Study and resolve issues in day-to-day health, safety and environment operations and execute practices focusing on increasing effectiveness and efficiency
Key Tasks & Key Accountabilities
- Maintain Minimum Safety Standards (MSS) at 100%
- Manage and maintain ISO 14001, ISO 45001 standards
- Establish Safety Committees and arrange compliance meetings
- Lead and maintain Health, safety and Environmental CAPA, Change Control, Supplier Management and Training Programmes ensuring compliance
- Manage and control of contract service providers for Pest Control, Cleaning Services
- Collate details of location/country safety incidents and reports them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs.
- Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
- Ensure that the 12 Global safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace.
- Ensure that Contractors and Labor brokers comply with DHL safety standards
- Ensure MHE defensive driving / LOADS are enrolled.
- Provide general safety information and awareness training to location workforce.
- Liaise with Site Management and the workforce to ensure that 2-way communications is maintained on safety related issues
- Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
- Uses Behavior Based Safety techniques to engage with the workforce when appropriate
- Act as the validator for Hazard and Near Miss Incidents input into Logics
- Assist in emergency preparedness and ensure BCP are communicated to risk department to implement on BCM plan
- Prepare the plan for periodic audit when needed and assist in its conduct.
- Assist in investigations into Business Continuity Incidents where appropriate.
- Assist Customer maintenance department and ensure safety compliance on their contractors.
- Manage suppliers during surveys/interventions (request permission, deliver work area, control at the end of the works)
- To conduct SHEQ induction and training of all new employees, contractors and visitors
- Ensure that Safety gembas and other safety related inspections are conducted periodically
- Conduct frequent risk assessment with risk assessment team
- Conduct Root cause analysis on Health, safety and environmental incidents
- Conduct frequent audits to keep site compliant
- Ensure Health, safety and environmental procedures, forms, work instruction etc is reviewed
- Assist Quality Controller with Food compliance in terms of BRCGS compliance
- Assist Site management with management of change and other safety related change
Customer:
- External - Assist customer issues with regards to safety incidents.
- Internal - Support local functions in safety issues.
- Internal - Provide regional / country / and local safety management with help and assistance.
- Internal - provide any requested metrics to management on safety incidents and other KPI's.
Stakeholder:
- Connect with and influence other specialist departments and 3rd parties e.g. external service providers
- May convince others to accept new concepts, practices, and approaches
- Build strong, trusting cross-functional relationships with DPDHL managers
- Understand customer and key stakeholders' interests and concerns and advise direct reports, customers and key stakeholders
- Provide technical guidance to line managers and employees
Process:
- Assist with / implement safety documented processes and procedures at location / country.
- Assist with any safety related audit items.
- Complete / assist with safety awareness and safety training at location / country.
- Ensure that the Safety incident reporting procedure is in place.
- Complete / assist with implantation of safety standards with sub-contractors and any new projects.
- Assist on the procurement and commissioning of any Accelerated Digitalization equipment at the location.
People - Management:
- No additional authority over staff apart from that arising from the level of authority of the Safety Champion.
- Provide advice to the Site Management with reference to Emergency Management and preparedness
- Direct management: suppliers
Qualifications & Experience
Education:
- IOSH Managing Safely course or Country equivalent
- SAMTRAC/NEBOSH/NOSA
- Matric / Grade 12
Experience:
- Preference for 2-year minimum experience in division.
- Basic knowledge / understanding of safety requirements and concepts
- Experience in environment, health & safety & quality departments.
- Experience in working across multiple sites
- Minimum of 2-4 years' experience/knowledge in the Country
Functional Competencies
- Good knowledge / understanding of Supply Chain business (Warehouse / Transport) and operational procedures.
- Accepts personal responsibility for the quality and timeliness of work. Can be relied upon to achieve results with little need for oversight.
- Focus on results and desired outcomes and how best to achieve them. Identify what need to be done and proactively takes appropriate action. Get the job done.
- Convey clear, timely, persuasive verbal/written messages that positively influence the thoughts and actions of others.
- Use data and information in a clear and rational process to assess and understand issues, evaluate options, form conclusions and make informed decisions or solve practical problems.
DPDHL Core Competencies & Skills
- Maintains effective relationships with customers.
- Develops / Delivers high quality / innovative products, services or solutions.
- Focuses on customer needs and gains their commitment.
- Gains management / colleague support to meet customer needs.
- Ensures strategies / plans are aligned and reflect others’ views.
- Develops strategies / plans aligned to broader organizational strategy.
- Communicates strategy.
- Establishes clear, challenging and achievable objectives.
- Coordinates efforts and aligns resources to achieve objectives.
- Regularly reviews and communicates progress against objectives and adjusts as needed.
- Champions continuous improvement and innovation.
- Provides candid / regular feedback.
- Supports the development of others.
- Inspires others to develop themselves.
- Conveys a clear sense of personal goals and values.
- Actively seeks feedback to improve performance.
- Develops new skills and modifies behaviors based on feedback.
- Takes personal responsibility for career and development.
Languages
English – verbal and written.
