Senior Legal Assistant - Child Welfare Unit

Position Summary 

The Senior Legal Assistant will provide executive level administrative support for the Chair of the Social Services Law Group and its management team.  Excellent organizational skills are required for this exempt position.  This Senior Legal Assistant must be able to work independently and possess excellent organizational and project management skills.  

Essential Functions 

Duties of a Senior Legal Assistant in the Executive Office primarily consists of providing executive level administrative support for the members of the Executive Team.  Duties include but are not limited to: 

• Preparing letters and other correspondence for executive team, 

• Maintaining organization/filing system for City Solicitor including the archiving of Solicitor Opinions 

• Compiling quarterly/weekly/daily reports as needed by the Social Services Chair and/or the executive Team,  

• Scheduling meetings/interviews, 

• Tracking assignments,  

• Answering telephones and assisting callers with general inquiries for the Social Services Law Group, 

• Logging mail,  

• Preparing various reports and budget related documents, 

• Filing and organizing documents for the Versatile system, 

• Providing back-up support for hiring and recruiting efforts 

• Collaborating on several projects which often include working with other executive team members, Administrative Services and department managers, 

• Sending requests for information to relevant City agencies and following up to meet deadlines. 

Competencies, Knowledge, Skills and Abilities 

• Excellent organizational skills 

• Effective and professional oral and written communication 

• Ability to work independently and think proactively  

• Ability to manage and prioritize numerous assignments 

• Computer skills required/desired for the position include: 

MS Office (Word, Excel, Outlook, Powerpoint, OneNote, Access) 

Google Drive (Docs, Sheets, Slides, Forms) 

Spreadsheets (Excel, Google Sheets, OpenOffice Calc). ...  

Email (mail merge, filters, folders, rules) 

Presentations/Slideshows (Powerpoint, Google Slides, OpenOffice Impress, Tableu) 

Microsoft Teams, Zoom and other virtual platforms 

• Ability to complete work projects in a timely and accurate manner 

• Commitment to advancing diversity, equity, and inclusion  

• Experience exercising discretion and confidentiality with sensitive information 

Preferred candidate will possess an Associates degree, paralegal certificate or equivalent and have executive assistant experience, preferably in a legal setting.  

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $61,331 to $76,351 - Commensurate with education and experience

Any questions related to this position should be directed to Nicolette Burgess-Bolden, Chair-Social Services Law Group ([email protected]).  

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx