Where compassion meets innovation and technology and our employees are family.

GENERAL PURPOSE OF JOB:
Primary responsibility will be rotation scheduling for pediatric residents
throughout the academic year.  Associated scheduling of resident presentations
and logging of resident PTO.  Management of resident quarterly professionalism, stipend, lecture evaluations, and scheduling of simulation labs.  Coordinating with accounting to maintain accurate information for CHGME
documentation.  Coordination with Medical Education staff for onboarding of
students, observers and residents.  Assistance with other tasks within Medical
Education Department to facilitate resident and medical student activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Educational Schedules and Reports
• Creates, monitors, and disseminates trainee schedules and manages those
rotation schedules throughout the year (entering into residency
management system, ensuring budget compliance, verifying required
training goals are met, etc.).
• Creates, monitors, and disseminates resident presentation schedules
• Creates, monitors, and disseminates faculty lecture schedules
• Monitors completion and compliance of resident work hour logs.
• Tracks procedural competency of trainees and schedules simulation
experiences to support trainee needs

Administrative
• Assists with execution of institutional and/or program activities with a high
degree of independence (e.g. educational events, trainings, recruitment,
orientation, graduation, site visits, etc).

Partners with program directors concerning program management
challenges and activities. Identifies and evaluates methods for
improvement and makes recommendations to program leadership.
• Educates and manages distribution of institutional and program policies.
• Functions as a liaison between the residents, program director, faculty,
GME office, human resources labor relations, participating sites, and other
internal department and outside agencies.

• Maintains processes for tracking data:
o Rotations
o Case/Procedure logs
o Work Hour compliance
o Conference attendance
o Vacation, sick time
o Professionalism Stipend requirements
• Critically evaluates program policies to ensure alignment with institutional
and accreditation requirements.
• Responds to any additional institutional GME requests.
Credentialing
• Ensures appropriate documentation is prepared when a trainee enters a
Special CCC process or remediation
• Maintains appropriate documentation for board eligibility.
Evaluation
• Proficient with Residency Database Management system.
• Assists with development of and ensures completion of formative,
summative, semi-annual, final and 360 degree evaluations of the trainees.
• Attends Clinical Competency Committee (CCC) meetings, takes minutes, and
assistes with action plans as needed.
• Develops comparison data of evaluations and milestones for trainees in the
program for presentation to the Graduate Medicine Education Committee
(GMEC) as needed.
• Analyzes completed evaluations for concerns and shares information with
the program director and CCC.
• Assists with development of program evaluations, disseminates, monitors
completion and tracks action plans.
Project management

Assists with coordination of Fall Retreat, Senior Leadership Workshop,
Rising Upper Level Workshop and Practice management Seminar

EDUCATION AND/OR EXPERIENCE:
Bachelors degree; 3 years experience in Adult education/training preferred.