Reception & GA Intern

The role of this position is to handle all reception and administrative tasks to support daily office operation and all business related requests from staff

Job Description:

Responsibilities:

• Receive incoming calls and ensure full information is recorded and forwarded to the relevant department.

• Monitor meeting rooms, pantry according to regulations and report to manager if there is any abnormal situation

• Receive guests and record the information and forward it to the relevant department.

• Manage incoming and outgoing correspondence and parcels

• Collect invoices & supporting documents according to internal process (payment to suppliers) and make payment to suppliers for expenses

• Arrange/make forms according to regulations of the Building Management Board related to property/goods movement, repair construction, event organization...

• Monitor/supervise the work of Tea ladies, especially the situation of general pantries and refrigerator cleaning.

• Monitor pantries /relaxation room according to regulations and report to manager if there is any abnormal situation

• Receive & check goods, utensils for general pantries

• Compare data, spreadsheets of electricity, water consumption indicators, parking costs from the Building Management Board

• Assist to arrange//deploy periodical cleaning/maintenance for all offices: general office cleaning, CFU/aircon maintenance/cleaning, maintenance/cleaning for drinking-water machines’ filters system

• Make new order as request (furniture & office facilities)

• Assist to arrange for fixing/repair when the facilities has problems

• Others tasks as requested by Line Manager

Requirements:

Knowledge and Experience:

• Full time working basis is a MUST  

• Good working attitude as truthful, honest, hardworking, patient, high labor discipline  

• Can work independently or in groups  

Skills and Abilities:

• Ability to think logically and flexible in unexpected situations  

• Good English skills  

• Good skills in Excel, Word, …  

Location:

Ho Chi Minh City

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Student/Intern (Fixed Term) (Fixed Term)