Vanguard

Procurement & Sourcing Operations Analyst, Specialist

Melbourne, Australia April 15, 2026 Full Time Workday

Procurement & Sourcing Operations Analyst, Specialist (CS01)

Location: Melbourne (Wesley Place) | Time Type: Full‑time

The Enterprise Supply Management (ESM) team is continuing to evolve to support international growth and increasing business complexity. As part of this evolution, the team is strengthening its operating model to ensure routine procurement activity is managed efficiently while maintaining strong focus on strategic priorities.

This role supports the Australian business by managing routine procurement activity, including low‑complexity sourcing and purchasing, as well as responding to day‑to‑day ESM enquiries. By owning these activities end‑to‑end, the role helps ensure consistent service delivery while allowing the broader ESM team to focus on more complex and strategic initiatives.

What you’ll do

  • Execute low‑complexity low value purchasing activities including statement of works, purchase order creation and administrative updates in Oracle and related systems.

  • Provide first‑line support for PO, invoicing, general procurement and supplier enquiries, resolving routine issues and escalating where required.

  • Ensure purchase requisitions and requests are complete, accurate, and compliant with ESM policies and approval frameworks.

  • Partner with Strategic Sourcing, Category Teams, Client Connect, and Accounts Payable to ensure smooth hand‑offs and timely outcomes.

  • Maintains tracking and reporting related to requisition volumes, enquiry types, and processing activity to support operational visibility and continuous improvement .

What we’re looking for

  • 1–3 years’ experience in procurement, purchasing, or finance operations.

  • Strong attention to detail and comfort working in transactional systems (e.g. Oracle or similar ERP).

  • Clear written and verbal communication skills, with the ability to guide stakeholders to the right outcomes.

  • Ability to manage high‑volume, routine work while maintaining accuracy and service standards.

  • Procurement or supply‑chain certification (e.g. CIPS) is a plus, but not required.

Flexible hours to support Australian stakeholders and limited international time zones may be needed on an ad‑hoc basis.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

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How to Get Hired at Vanguard

  • The Vanguard Group is the world's second-largest asset manager with ~$10T AUM and ~21,000 employees, headquartered on a 100-acre wooded campus at 100 Vanguard Boulevard in Malvern PA, with major U.S. offices in Charlotte NC, Phoenix AZ, and Scottsdale AZ, plus international offices in London, Melbourne, Mexico City, and Shanghai.
  • Vanguard is mutually owned by its own funds (and through them by the funds' investors) — there is no IPO, no parent company, no founding family equity stake, and no external shareholder. This structure is the source of the firm's roughly 0.07 percent average expense ratio and is referenced in nearly every internal cultural conversation. Engaging with this structure understandingly is the single biggest cultural-fit signal you can send.
How to apply to Vanguard

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