Procurement Analyst

The successful candidate will report directly to the Procurement Manager CVD, as part of a team tasked with managing a CVD diamond facility in Gresham, Oregon. This is a critical site-based role with opportunity for growth. In addition, the role will be responsible for assisting operations, engineering and finance teams on site. This will require critical analysis, decision-making and problem-solving capabilities.

What you’ll do:

Procure-to-Pay Ownership

• Fully accountable for the complete procure‑to‑pay process, from inventory issuing, PO/requisition creation through receipt, invoicing, payment resolution.
• Perform weekly stock-level reviews and place replenishment orders, including gathering quotes, securing approvals, confirming orders, tracking lead times, and forecasting requirements.
• Review and revise purchase orders when updates are required.
• Manage PO receipts or requisition-based orders by coordinating with engineering or facilities, confirming delivery, service completion, invoicing variances and resolving missing paperwork.
• Maintain accurate documentation in ERP and SharePoint, ensuring complete audit trails for all procurement activities.
• Train and support stakeholders across the Oregon and California sites on ERP processes, requisition creation, and procurement workflows.
• Review and validate requisition details, ensuring accuracy against supporting documents, cost codes, and purchasing policies.

Inventory Management

• Monitor inventory levels, safety stock and reorder points. Create new stock items as needed.
• Track usage trends, identify rising consumption patterns, and proactively flag potential stock‑out risks.
• Investigate unexpected inventory changes by contacting relevant departments for clarification.

Supplier Management

• Support supplier negotiations to secure advantageous pricing, lead times, and contract terms.

• Participate in supplier selection processes and onboarding steps in collaboration with relevant stakeholders. Perform supplier vetting and coordinate vendor setup requirements according to company standards.

• Coordinate with quality teams regarding incoming goods requiring inspection or approval.
• Monitoring key suppliers’ performances.
• Reduce single‑source dependency where feasible by identifying alternate suppliers and supporting diversification strategies.

Stores Operations & Cycle Counts

• Maintain optimal inventory and stores operations, including access controls and booking-out rules.
• Review inventory issue submissions, validate entries, and investigate discrepancies in real time.
• Lead cycle-counting, including planning, delegation of physical counts, data entry, discrepancy research, variance reporting, and corrective actions.
• Ensure compliance with best practices for inventory accuracy and support continuous improvement initiatives.

Administrative & Site Support (Oregon and California)

• Provide logistical and administrative support for site projects and compliance activities.
• Assist cross-functional teams with documentation, procurement-related reporting, and operational tasks as required.

Experience & Education

• Minimum 4+ years of experience in a similar supply chain, procurement, inventory control, or materials management role.
• Experience with JDE or a similar ERP system required.
• Highly detail‑oriented, with the ability to manage and organize large volumes of data and documents.
• Strong organizational consistency, task ownership, and follow‑through.
• Strong proficiency in Microsoft Office, especially Excel.
• Background in distribution, inventory management, manufacturing operations, and/or materials control preferred.
• Professional certifications such as CPSM, CPIM, or CSCP are a plus.
• Experience with procedural documentation or process writing is an advantage.

Behaviors & Competencies

• Thrives in a fast-paced, dynamic work environment.
• Self‑motivated, proactive, and comfortable taking ownership of responsibilities.
• Highly flexible and able to adjust to evolving goals, workloads, and processes in a global organization. 
• Able to refocus quickly on priority objectives when interruptions or competing demands arise.

Collaboration

• Understands the importance of clear and effective communication across teams and functions.
• Strong written and verbal communication skills.
• Experience collaborating with international teams across different time zones and cultures.
• Skilled in negotiating with external suppliers and service providers to achieve optimal outcomes.