PMO Coordinator

Chicago, IL, us March 12, 2026 Full Time

This position is a one-year contract position.

Key responsibilities

Project Administration & Tracking

Manage and update project plans, trackers, and status reports.
Assist in updating milestone dashboards and monitoring task progress.
Help track risks, issues, and action items working with the integration manager or program director.
Maintain project documentation (e.g., schedules, training plans, checklists), ensuring proper storage, version control, and alignment with global templates and governance standards.

Meeting & Communication Coordination

Organize and coordinate meetings, workshops, and checkpoints.
Develop meeting agendas, document minutes, and monitor follow-up actions.
Communicate rollout timelines and updates to stakeholders.
Assist in preparing executive status reports and presentations.
Provide logistical support, including organizing training sessions, monitoring attendance, and managing user access requests.

Stakeholder Support

Act as the main point of contact for administrative questions.
Follow up with functional and technical teams on outstanding deliverables.
Report any delays or documentation gaps to the Program Director or Integration Manager.

Required skills and experience

The candidate should have:

Bachelor’s degree or equivalent experience.
2–5 years of experience in project coordination, PMO support, or ERP administration.
Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
Experience maintaining project trackers and documentation repositories.
Strong organizational and multitasking skills.
Clear written and verbal communication skills.
High attention to detail and deadline-driven mindset.

Preferred Skills

An affirmative action participant EOE M/F/D/V/SO