Payroll Specialist

Join Xebia as our new Payroll Specialist!

Are you an experienced payroll professional who thrives on accuracy, efficiency, and making processes better every day? At Xebia, we’re looking for a dedicated Payroll Specialist to take ownership of our payroll operations, partner closely with our HR and Finance teams, and ensure our people are paid correctly and on time.

This is a role for someone who enjoys both the detail and the bigger picture, managing the day-to-day payroll process while also identifying ways to make it smoother, smarter, and more future-ready.

What you’ll do

As our Payroll Specialist, you will be the primary point of contact for all payroll matters within Xebia Netherlands, covering more than 500 employees (including a number of expats). You will work in a hybrid setup, partly from our Hilversum office and partly from home. Your responsibilities will include;

• Payroll administration – Managing the complete payroll cycle, including changes, checks, tax filings, and pension & insurance contributions.

• Compliance - Ensuring full compliance with current labor laws, tax regulations, and social security requirements, and liaising with external parties such as the Tax Authorities, insurers, and pension funds.

• Employee support – Handling payroll-related queries from employees and processing leave applications for parental and birth leave.

• Reporting & insights – Producing accurate monthly reports for Finance and management, including salary costs, headcount, and budget insights.

• Process improvement – Identifying and implementing process and system improvements in close collaboration with HR and Finance.

You’ll be part of a collaborative HR & Payroll team, reporting to the HR Manager and working alongside HR Officers and HR Business Partners.