Facilities Manager
WHAT YOU’LL DO
At Optiver, business continuity and comfort is critical to our success. As a global trading firm, the office infrastructure and experience must be optimised at all times. The Shanghai office requires a dedicated experienced Facilities Manager to ensure building systems, critical infrastructure, and vendor performance operate at maximum efficiency, safety, and reliability at all times.
This role is one focused on preventative maintenance, risk management, compliance, and business continuity.
Some of the things you could be involved in are:
Facilities & Vendor Management
- Lead day to day management of all building and facilities vendors, holding partners accountable to strict service levels and performance standards.
- Define, maintain, and continuously improve preventative maintenance programs across all critical systems.
- Coordinate and oversee maintenance of power, UPS, HVAC, fire systems, access control, and server room infrastructure in line with global standards.
- Manage vendor contracts, service schedules, compliance documentation, and cost controls.
- Ensure all contractors operate safely, with appropriate permits, risk assessments, and regulatory compliance.
Preventative Maintenance & Risk Management
- Own and maintain preventative maintenance calendars, ensuring zero missed critical services.
- Conduct routine risk assessments across plant, equipment, and infrastructure to identify vulnerabilities before they impact operations.
- Develop mitigation plans and ensure follow through with vendors and building management.
- Monitor building management systems and infrastructure performance to proactively address issues.
- Maintain accurate documentation of assets, compliance records, and statutory inspections.
Incident & Business Continuity Management
- Act as escalation point for facilities incidents, ensuring swift resolution with minimal disruption to trading operations.
- Lead root cause analysis for infrastructure failures and implement corrective and preventative actions.
- Partner closely with IT and technical teams to ensure environmental dependencies such as power and cooling remain stable and resilient.
- Maintain and regularly review emergency response procedures, including fire safety and evacuation protocols.
Workplace Health & Safety
- Ensure the office remains fully compliant with local regulations and Optiver global standards.
- Conduct regular safety inspections and coordinate audits.
- Drive a strong safety culture through contractor oversight and operational discipline.
WHO YOU ARE
- Significant experience in facilities or building management, ideally within finance, trading, data centre, or other high performance environments.
- Strong technical understanding of critical infrastructure systems.
- Demonstrated experience implementing preventative maintenance and risk management frameworks.
- High attention to detail with disciplined scheduling and documentation practices.
- Ability to operate calmly and decisively in high pressure environments.
- Strong vendor management, negotiation, and stakeholder communication skills.
- Proactive, solutions focused mindset with a strong sense of ownership and accountability.
WHAT YOU'LL GET
You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Driven by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle some of the most complex problems in the financial markets.
In return for your expertise, you will have access to a range of Optiver perks, including:
- A performance-based bonus structure unmatched anywhere in the industry. We combine our profits across desks, teams and offices into a global profit pool, fostering a truly collaborative environment
- The chance to work alongside diverse and intelligent peers in a rewarding environment
- Training, mentorship and personal development opportunities
- Daily breakfast, lunch and snacks
- Gym membership, sports and leisure activities, plus weekly in-house chair massages
- Regular social events, clubs and Friday afternoon drinks
Diversity statement
Optiver is committed to diversity and inclusion. We encourage applications from candidates of all backgrounds, and welcome requests for reasonable adjustments during the process.
Privacy disclaimer
Optiver 重视个人信息的保护。请您在提供个人信息给我们之前，认真阅读Optiver China Privacy Notice, 了解我们如何收集及处理您的个人信息。
Personal information protection is of utmost importance to Optiver. Before you provide any personal information to us, we strongly urge you to read our Privacy Policy to acknowledge how we collect and process your personal information.
