Office Manager

Title: Indonesia Office Manager, Full Time

The Indonesia Office Manager will partner with the APAC Office Manager and Executive Assistant in managing Jakarta office including Data Center offices’ day-to-day administration and operations, providing support, and managing all office systems and services. This position develops and streamlines systems and processes, ensuring office efficiency and managing office policies and communications. The candidate must be a self-starter, strive for results, exercise good judgment, and have excellent communication skills, attention to detail, and manage time, which is essential as you support this team. In addition, the ability to handle numerous projects, a heavy workflow with a high accuracy level, and the professionalism to interface with high-profile customers are necessary. This position reports to the Office Manager and Executive Assistant, APAC.

Candidate must be energetic, friendly, dependable, and professional with a polite demeanor and positive attitude. Previous experience working in an office setting is highly preferred.

Primary Responsibilities

• Manage Jakarta office in Data Center & Kino Tower office, and any future offices in Indonesia.
  • Maintain office appearance and make improvements as needed
  • Coordinate office schedules, arrange meetings and catering
  • Streamline office processes as headcount increases
• Manage one existing Admin staff who station in the Data Center.
• Oversee office budgets
  • Reconcile office and executive expenses, budgeting, and vendor management, negotiating contracts and cultivating vendor relationships
• Manage office systems and services, negotiate corporate rates and service contracts as required
• Assist with travel logistics, meeting preparation, calendar management, and overseeing the flow of the day and week at the office
• Provide administrative support as necessary, including doing research, creating reports, managing data in spreadsheets, keeping records and confidential information current
• Assist the legal department in capturing signatures and additional confidential information as needed
• Manage the Executive and Office Management Department's intranet site
• Plan and coordinate internal events in Indonesia.
  • Organizing and supporting small and large meetings and conference set-up
  • Partner with Marketing on more significant events as needed
• Implement office policies
  • Create office standards
  • Find and implement service providers for offices
  • Partner with HR as needed
• Employee relations
• Acting as a liaison between the employees and upper management
• Assist with employee onboarding and offboarding
• Assist in hiring, training, and managing local administrative staff
• Coordinate employee relations outreach through welcome packages, life event care packages, and additional items
• Partner with Marketing
• Maintain accurate inventories of marketing-related materials and products, including ordering new supplies
• Provide event support
• Manage special projects, including, but not limited to
  • Office improvements
  • Office move

Knowledge, Skills & Abilities

• Native Indonesian and fluent in English communication skills, both written and spoken.
• Strong written and verbal communication in leading teams and coordinating with peers and other disciplines to drive projects/issues to closure.
• Commitment to organizational excellence and constant awareness to seek opportunities to improve processes/quality of deliverables.
• Approaches new challenges and high-pressure situations with a positive attitude and calm
• demeanor
• Superb ability to prioritize and manage multiple projects/responsibilities.
• Superb ability to meet committed timelines, leveraging assistance/input from peers.
• Strong and effective team player working with various disciplines and peer groups; can cover all tasks required to 'get a job done.'
• Strong attention to detail.
• Reliability and discretion; handle confidential matters with care.

Experience/Education

• 10+ years of experience
• Bachelor's degree
• Strong knowledge and experience in Microsoft Office, office management responsibilities, systems and procedures, and administrative duties
• Experience in business administration is a strong plus
• Experience in the Data Center industry, Construction, or Real Estate environments is a plus