Practice Assistant
Job Description
At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.
Norton Rose Fulbright is seeking a Practice Assistant to support lawyers, paralegals and other legal personnel with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties.
This position will work a hybrid schedule of three days in the office and two days remote based in our San Francisco office. Overtime and flexibility in schedule may be required from time to time.
Responsibilities include but are not limited to:
Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files
Maintain case files including filing pleadings, motions and docketing deadlines
File documents using electronic and paper systems; create new case files and folders using records database and document management system
Provide administrative support including printing, scanning, duplicating, preparing mail, overnight packages and hand deliveries
Assist with research for projects
Schedule meetings, conference calls, and reserve conference
Assists with preparing, editing and proofreading a variety of documents
Additional responsibilities or special projects, as requested
Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Qualifications and experience:
Minimum one year experience in a law firm or professional service organization preferred
Associate’s or Bachelor’s degree preferred; high school diploma is required
Proficient in Microsoft Office Suite, including PowerPoint and Excel
Tech savvy and willing to invest in becoming proficient in new software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Strong time management skills; able to prioritize actions from multiple sources
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion
Self-starter who takes initiative and has willingness to learn
Demonstrates accountability; takes ownership and pride in work
Ability to learn and understand basic firm principles
Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the San Francisco market is expected to range between $58,000 and $75,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in San Francisco. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.
Norton Rose Fulbright will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance.
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
