Medical Secretariat Supervisor
Medical Secretariat Supervisor
Location: London Bridge Hospital
Hours: 37.5 hours per week
Shift times: Monday – Friday, 0900-1700
Office based role (up to 2 days per week working from home available after passing successful probation, depending on staffing and cover requirements)
Fixed Term Contract till End of February 2027
We are looking for a Medical Secretariat Supervisor to join our team at London Bridge Hospital. The post holder will actively establish, maintain and strengthen relationships with the hospital’s stakeholders, independent secretaries (patients, consultants and clients) to support the whole patient pathway whilst championing best practice at all times.
As one of two Medical Secretary Supervisors, you’ll help oversee a team of around 45 Medical Secretaries, with direct line‑management responsibility for approximately 17 of them. Your role is central to the smooth running of the department, ensuring the team is supported, well‑organised, and delivering an excellent service.
What you'll do:
Acting as a main point of contact for the Medical Secretary team and managing day‑to‑day departmental needs
Planning, allocating and reviewing workload across the team
Conducting reviews, appraisals and monthly 1:1s, setting clear objectives and monitoring progress
Supporting performance management where required
Leading on recruitment and selection, ensuring the right skill mix within the team
Training and inducting new starters, and ensuring all staff are confident using our IT systems
Developing, implementing and auditing departmental policies and procedures to maintain high standards
Promoting a positive, supportive and learning‑focused team culture
Handling complaints and escalating when appropriate
Managing stationery and equipment orders
Providing emergency cover for Medical Secretaries when needed
Working closely with the Head of Department and Deputy Manager on departmental priorities
Ensuring information, documentation and communication are accurate, timely and of high quality
What you'll bring:
Must have Medical Secretary experience, ideally in Private Healthcare.
Previous Supervisory/Leadership experience.
Detailed knowledge and experience of all systems (DGL/Meditech/Carebit/Mosaiq).
Strong organizational skills and ability to handle multiple tasks, prioritize responsibilities, and meet deadlines.
Strong communications skills and ability to establish and maintain positive relationships with individuals from diverse backgrounds, including executives, managers, team members, and external partners
Why HCA UK?
Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.
By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Medical Secretariat Supervisor, you'll be eligible for:
25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you.
Private Healthcare Insurance for treatment at our leading hospitals.
Private pension contribution which increases with length of service.
Season Ticket Loan and Cycle to Work scheme.
Group Life Assurance from day one.
Critical illness cover.
Enhanced Maternity and Paternity pay.
Corporate staff discount for all facilities including Maternity packages at The Portland.
Comprehensive range of flexible health, protection and lifestyle benefits to suit you.
Discounts with over 800 major retailers.
Culture and values
At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.
Our mission is simple, above all else we’re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:
Unique and Individual: We recognise and value everyone as unique and individual
Kindness and compassion: We treat people with kindness and compassion
Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness
Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity
Reasonable adjustments
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.
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