Junior Accounts Payable Associate (1 year contract)

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

This is an exciting hands on role within our expanding Finance Team based in Poland whilst working remotely or from the office or a hybrid of both as desired by the candidate and agreed with the Finance manager. The Accounts Payable Associate will gain experience in high volume processing, a full ERP system and support a wide range of accounts payable duties for all HedgeServ entities across Europe, Australia and Asia. The Finance team report directly to the Head of Finance and are responsible for the day to day accounts and administration processes. There will be on the job training in which you will gain broad experience through a wide range of accounting tasks.

Key Responsibilities

• Accounts payable processing across multiple entities in multiple jurisdictions
• Preparation for multiple payment cycles across multiple entities
• Working with a full ERP System (Microsoft Dynamics 365)
• Handling supplier queries and maintaining excellent working relationships
• Communication with numerous internal departments and stakeholders in relation to invoice approvals
• Various other Accounts Payable tasks such as new vendor set-ups and monitoring of creditor reconciliations
• Other daily ad-hoc duties

Job Requirements for the role

Education:

• Completed bachelor’s degree in business, accounting or finance

Experience:

• Recent graduate with 6 months experience, an internship would be highly regarded.
• Fluent English skills (minimum B2)

Personal skills:

• Strong analytical and problem-solving skills
• Enthusiastic and energetic
• Strong attention to detail and well organized
• Ability to work under pressure and to tight deadlines
• Ability to multi-task and succeed in a result oriented, high pressure environment
• Ability to be flexible and work effectively both within a team structure and independently
• Strong interpersonal skills
• Take ownership of designated tasks

We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.

• 🏥 LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• 🛡️Life insurance and travel insurance, so you can feel safe in any situation
• 🎁 MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• 💬 Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• 🏠 Remote, hybrid or office-based work options
• 🎓 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• 🧠 Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• 🎉 Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• 💻 Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us