General VA with QBO Experience

Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours (CST)

About Us

At OurAssistants, we connect property management and real estate companies with highly skilled virtual professionals. Our mission is to deliver reliable, creative, and results-driven support that helps our clients scale efficiently while empowering our remote teams to thrive. Learn more at ourassistants.com.

Job Summary

A growing group of related businesses is seeking an experienced General Virtual Assistant to manage day-to-day administrative operations, task tracking, calendar management, inbox triage, and financial support using QuickBooks Online.

This is a hands-on role for a detail-oriented professional who can operate independently, communicate clearly in excellent English, and bring structure, accuracy, and consistency to a dynamic, multi-priority environment.

Key Responsibilities

Administrative & Executive Support

• Manage calendars, confirm or adjust meetings, send reminders, and block focus time to protect key commitments

• Triage email inboxes, flag urgent items, draft responses for review, and organize or archive less critical emails

• Maintain task and project tracking dashboards, including daily “Top 3 Focus” priorities, and provide end-of-day summaries

QuickBooks Online & Financial Support

• Enter daily transactions and receipts in QuickBooks Online

• Categorize expenses accurately and reconcile accounts as needed

• Prepare daily, weekly, and monthly financial summaries, including cash flow, income vs. expenses, and outstanding invoices

• Generate reports and dashboards with key financial insights, highlighting trends or anomalies

File & Document Management

• Organize, rename, and file documents consistently across systems

• Audit digital files and folders for accessibility, accuracy, and removal of duplicates

• Refresh and maintain templates for reports, emails, and presentations

Project & Meeting Support

• Prepare briefing notes, agendas, and talking points for board, partner, or client meetings

• Maintain project checklists and track progress for ongoing initiatives

• Conduct research on events, grants, sponsorships, and market trends as required

Networking & Relationship Management

• Update CRM or contact lists with new connections

• Track key dates such as follow-ups, birthdays, and other reminders

• Draft thank-you and follow-up notes for review

Strategic & Career Support

• Compile project notes into high-level summaries showing completed work, pending items, and upcoming priorities

• Maintain records of major wins, milestones, and community contributions

• Suggest relevant conferences, training, or networking opportunities

Qualifications

• Minimum 3–5 years of professional experience as a virtual assistant, executive assistant, or administrative support role

• Proven experience with QuickBooks Online, including transaction entry, reconciliations, and reporting

• Strong organizational and time-management skills, with an ability to prioritize multiple tasks

• Excellent written and spoken English with professional communication skills

• High proficiency with cloud-based productivity tools (Google Workspace, Microsoft Office, or similar)

• Attention to detail, confidentiality, and accountability

• Comfortable working independently in a fully remote environment