Fleet Coordinator
Company Overview
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Overview
The Fleet Coordinator plays a vital role in supporting the construction company’s fleet operations. Reporting directly to the Fleet Manager, this position provides comprehensive support to all business units, ensuring efficient, safe, and compliant management of company vehicles and drivers.
Key Responsibilities
· Support daily fleet operations across all business units, serving as the primary point of contact for driver and vehicle-related needs.
· Monitor telematics data to track vehicle usage, performance, safety, and compliance metrics.
· Monitor telematics data to track vehicle usage, performance, safety, and compliance metrics.
· Coordinate the ordering, setup, and deployment of new vehicles, ensuring readiness and adherence to company standards.
· Manage vehicle registration, maintenance scheduling, and documentation to ensure compliance with company and regulatory requirements.
· Oversee fuel card usage and reporting, monitoring for efficiency and potential discrepancies.
· Collaborate with Safety Leaders and the Fleet Manager on incident management, including reporting, documentation, and follow-up actions.
· Assist in developing, implementing, and maintaining fleet processes, procedures, and best practices to drive consistency and efficiency.
· Maintain accurate fleet records within company systems, ensuring data integrity and accessibility.
· Coordinate with vendors and service providers to support maintenance, repairs, and upfitting needs.
· Provide reporting and analytics to support decision-making, cost control, and operational improvements.
Success in This Role Looks Like
· Vehicles are properly registered, maintained, and compliant with minimal lapses or overdue items.
· Drivers and business units receive timely, reliable support for fleet-related needs.
· Telematics and fleet data are consistently monitored and used to improve safety, utilization, and efficiency.
· New vehicles are ordered, set up, and deployed smoothly with clear coordination across teams and vendors.
· Fleet records and documentation remain accurate, organized, and easily accessible.
· Fuel card activity and fleet expenses are monitored proactively, with discrepancies identified and addressed quickly.
· Fleet processes become more consistent and efficient through strong coordination and attention to detail.
Qualifications
· 2+ years of experience in fleet coordination, logistics, or a related field (construction industry experience preferred).
· Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
· Proficient in Microsoft Office Suite and fleet management or telematics software.
· Excellent communication and interpersonal skills, with the ability to work collaboratively across departments.
· Detail-oriented and process-driven, with a commitment to continuous improvement and operational excellence.
· Familiarity with DOT regulations, vehicle maintenance practices, and fleet safety standards is a plus.
Work Environment
· Primarily office-based with regular interaction with drivers, field teams, vendors, and service providers.
· Frequent coordination with vehicle locations, maintenance facilities, and operational job sites.
· May require occasional travel to project sites, vendor locations, or service providers as needed.
Benefits:
Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holiday pay.
Opportunities for professional development and certification assistance.
Equal Employment Opportunity:
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.