Executive Team Assistant/Office Manager

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

Team Assistant / Office Manager - Zurich

The Opportunity:

Are you ready for something new? Do you pride yourself on being the go-to person that makes it all happen? If so, we'd love to talk with you!

We are looking for an experienced Team Assistant / Office Manager to join our Zurich Office. As Team Assistant / Office Manager you will provide administrative, operational, and executive support to the Zurich office. In this role you will be a proactive problem solver with excellent communication skills and attention to detail. 

This position is about making an impact and helping Hamilton Lane run smoothly, by supporting leadership and maximising productivity. 

You should be creative and enjoy working within an entrepreneurial environment. You’ll need to know when to exercise good judgement and discretion, while maintaining a realistic balance among multiple priorities. Organisation and administration come as second nature to you, but you do it all with professionalism and strong written and verbal communications.  

This is a wide-ranging role, which will suit someone with experience/interest in the financial services sector.

Your responsibilities will include:

• Meet and greet all incoming visitors and escort them to meeting rooms 
• Coordinate meeting room bookings
• Support the planning of client events
• Ad-hoc administration and support to the broader Client Solutions team across the EMEA region
• Translations of marketing material into German     
• Administrative support, including:
  • Calendar scheduling/management; arranging meetings and conference calls across multiple time zones
  • Coordinating travel arrangements both domestic and international whilst adhering to internal travel policies
  • Preparing expense reports
  • Printing and binding of client presentations
  • Coordinating client visits to international offices
  • Update and maintain the client database (via DealCloud) with accurate and up-to-date information, ensuring data integrity.
• Office Management, including:
  • Main point of contact for the landlord, building management, HR and cleaning providers, as well as other local service partners
  • Maintenance of a tidy and orderly office
  • Maintain an inventory of supplies
  • Planning and execution of local client / internal (volunteering, Offsites etc.) events

Your background will include:

Must-haves:

• German (native speaker) and English (professional level)
• Full-time role; Hamilton Lane has a 4 days per week in the office policy. Friday office attendance is optional if business and team needs allow
• Minimum 5 years’ experience as an administrative professional in Financial, Professional Services, or related sectors   
• Exemplary planning, time management, and work prioritisation abilities  
• Strong attention to detail and sense of urgency, accountability and ownership 
• A passion to learn, to contribute and to reinforce the culture throughout your interactions  
• Discretion and confidentiality  
• Excellent knowledge of MS Office 
• Proactive and flexible in a fast-growing business
• Strong work ethic, a team player with the ability to work independently and a positive attitude

Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.