Executive Assistant of Department Chair

Under limited supervision of the department chair and according to general directions, performs varied secretarial and administrative duties such as composing and typing complex correspondence, relaying confidential information, gathering and interpreting information to develop complex reports and maintaining department files. Uses discretion and judgment in screening important visitors and telephone calls and in planning and organizing own work as well as department chair’s in meeting established priorities.

Education:

• A.A. or equivalent

Experience:

• 3 - 5 years experience

Skills:
• General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation grammar and arithmetic.
• Skill in Data analysis and interpretation
• Skill in using computers and a variety of personal productivity applications
• Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing.
• Skill in proofing office correspondence, forms, and other work product for typographical errors, spelling, grammar, and punctuation.
• Ability to read and write well enough to proof and edit non-routine reports, correspondence and charts for sentence structure, grammar and readability. Ability to compose and type routine responses to requests for information for supervisor’s signature.

Principal Duties and Responsibilities:
• Composes and types complex correspondence, memos, forms, charts, tables, records, reports and manuscripts from rough draft, machine dictation or verbal dictation. Proofreads and edits final draft materials for accuracy and consistency to hospital policy.
• Utilizes knowledge of variety of GBMC policies and procedures to gather data and information; uses data to develop complex administrative and statistical reports. Types confidential and sensitive reports and records.
• Receives and screens visitors and telephone calls. Interacts with a variety of contacts, including executives, medical staff, influential representatives of outside organizations.
• Arranges meetings and conferences, schedules appointments, completes travel and conference arrangements and maintains personal calendars for supervisors. Attends meetings, takes and transcribes minutes, often of a highly confidential nature.
• Receives, reviews and forwards mail to appropriate individuals. Responds to routine inquiries for information in a timely fashion.
• Maintains department records and filing systems. Maintains confidentiality of verbal or written material.
• Operates standard office machines and equipment such as calculators, computers, copy machines and dictation equipment. Participates in training sessions for new computer programs and shares information with others.
• Administers and monitors reviews expenditures for office supplies, travel expenses, etc. and gathers necessary support information for supervisor’s approval. May coordinate and maintain department budget
• Prepare reports, papers and attain all licensing documentation ensuring that credentials are in compliance with the state of Maryland.
• Maintain all renewals for licenses, subscriptions, and dues

Pay Range

$51,632.76 - $80,030.78

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.