Executive Assistant (C-Suite)

Job Summary

The Executive Assistant serves as a strategic partner and trusted extension of the executive, enabling focus, driving prioritization, and ensuring seamless execution across both professional responsibilities and select personal commitments.

Operating with a high degree of autonomy, discretion, and sound judgment, this role plays a critical part in optimizing the executive’s time, managing competing priorities, and ensuring alignment across key initiatives. The Executive Assistant is a force multiplier, anticipating needs, removing friction, and helping the executive operate at the highest level.

Primary Responsibilities

Executive Enablement & Strategic Support

• Manage and optimize the executive’s calendar, priorities, and time allocation to align with business objectives and strategic focus areas
• Act as a gatekeeper and decision filter, prioritizing requests and ensuring the executive is focused on the highest-value activities
• Prepare the executive for meetings and engagements, including developing briefing materials, agendas, and key context
• Track follow-ups and action items, ensuring accountability and timely execution across stakeholders

Operational Coordination & Execution

• Drive coordination across leadership, departments, and external partners on behalf of the executive
• Monitor key initiatives and ensure alignment, progress, and follow-through
• Anticipate needs and proactively resolve issues before they arise
• Support special projects and cross-functional initiatives as needed

Communication & Representation

• Draft, review, and manage high-level communications on behalf of the executive
• Serve as a professional liaison with internal and external stakeholders, maintaining a high standard of responsiveness and discretion
• Represent the executive with polish, professionalism, and sound judgment in all interactions

Meeting & Workflow Management

• Own complex calendar management across multiple priorities, time zones, and stakeholders
• Design and maintain efficient workflows for meetings, decision-making, and information flow
• Coordinate logistics for meetings, offsites, and events, ensuring a seamless experience

Integrated Executive Support (Professional & Personal)

• Provide seamless, integrated support across both professional responsibilities and select personal commitments to ensure the executive can operate at maximum effectiveness
• Manage personal scheduling, travel, and logistics as needed, with a high level of discretion and attention to detail
• Handle time-sensitive personal matters and serve as a trusted point of contact where appropriate
• Ensure clear boundaries and prioritization while maintaining continuity across all aspects of the executive’s commitments

Who This Role Is

• A highly trusted partner who operates with ownership, discretion, and strong judgment
• Proactive and anticipatory, with the ability to stay several steps ahead
• Comfortable navigating a fast-paced, high-expectation environment with shifting priorities
• Polished communicator with strong executive presence
• Able to seamlessly shift between strategic coordination and detailed execution
• Highly organized, detail-oriented, and solutions-driven
• Always committed to confidentiality and professionalism

Qualifications

• 7 – 10+ years of experience supporting senior executives, preferably at the C-suite level
• Exceptional attention to detail with a commitment to accuracy and quality in all deliverables
• Strong business judgment with the ability to understand shifting priorities, anticipate needs, and proactively support the Executive’s objectives
• Highly resourceful and solutions-oriented; demonstrates initiative, sound problem-solving skills, and the ability to navigate ambiguity independently
• Outstanding written and verbal communication skills, with the ability to draft and refine professional correspondence
• Strong interpersonal skills and emotional intelligence; knows when to act autonomously and when to seek alignment
• Demonstrated ability to quickly learn and understand the company’s business operations to anticipate needs and add value

Computer Systems

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), and overall tech-savvy

Salary Information

• To the extent this role is performed in New York City, the annual salary range is $100,000 - $140,000.

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