Executive Assistant & Admin
Who we are:
Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.
WPP (LSE/NYSE: WPP) is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com
For more information visit bursonglobal.com and follow us on LinkedIn and Instagram.
More about the role:
Burson is seeking a proactive and detail-oriented Executive Assistant & Admin to manage day-to-day office operations while providing administrative and executive support to leadership. The role requires strong coordination skills, ownership, and the ability to manage multiple tasks efficiently.
What you'll do:
Executive Assistant Responsibilities:
- Provide administrative support to senior leaders including calendar coordination and meeting scheduling
- Arrange travel bookings, itineraries, and logistics for leadership
- Manage visiting card requests for senior stakeholders
- Coordinate internal and external meetings, including setting up meeting rooms and ensuring readiness
- Assist in preparing reports, and documentation as required
- Handle confidential information with discretion and professionalism
Office Administration & Facilities Management
- Conduct daily morning inspections of office spaces, meeting rooms, pantry, refrigerator, and washrooms to ensure cleanliness and readiness
- Manage meeting room bookings and allocations for employees
- Ensure functionality of office equipment including newsroom TV and other utilities
- Coordinate with vendors (e.g., Sodexo) and follow up on issue resolution
- Maintain manual attendance records and share attendance reports with HR
- Manage office supplies inventory and place orders as required
- Handle courier documentation including preparation of declarations and delivery challans
- Escalate facility-related concerns and coordinate with central teams
Employee Support & Engagement
- Arrange snacks, team lunches, cakes, and engagement activities for employee forums and celebrations
- Organize rewards such as Job Well Done certificates, vouchers, and hampers
- Assist employees with travel guidance and local transport arrangements (cabs, ground transfers)
- Support onboarding by arranging access cards, lockers, bank account coordination (HSBC), and SIM cards
- Train employees on expense filing and purchase order processes
- Ensure all expenses are approved as per budget and authorization protocols learning opportunities so they remain engaged with the company for the foreseeable future.
Coordination & Stakeholder Management
- Manage guest arrivals including registration, access, parking coordination, and notifying relevant teams
- Assist in candidate interview coordination and stakeholder alignment
- Act as a point of contact between employees, vendors, and leadership for administrative matters
- Ensure smooth communication and timely resolution of requests
Experience that contributes to success:
- Strong organizational and multitasking abilities
- Excellent communication and coordination skills
- Proficiency in MS Excel and basic reporting
- Ability to handle multiple stakeholders and prioritize tasks effectively
- High level of ownership, responsiveness, and attention to detail
- 2–5 years of experience in Executive Assistant / Administration / Office Management roles
- Experience in corporate or agency environment is a plus
You belong at Burson:
Our vision is for Burson to be the leading ‘academy company’ for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.
At Burson, we’re an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view—your talent—is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
When you click the "Submit Application" button below, this will send any information you add below to Burson. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.
