Executive Administrative Assistant

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! 

Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries.

Summary:

As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company.

Job Duties:

• Filing, scanning and document management to mainframe system

• Greet new employee’s, direct them to orientation, and assist with office integration

• Oversee delivery and transportation of packages to recipients

• Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis”

• Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices

• Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination

• Create purchase orders for construction teams

• Invoicing of Time & Material and Contract jobs

• Perform checks and balances verifying job costs

• Review and analyze job cost reports for accuracy

• Assist with accounts receivable collections when needed

• Assist construction teams with project submittals, O&M manuals, etc.

• Request bid and job numbers as directed by construction teams

• Perform other related duties or special projects as assigned