Corporate Executive Assistant
Responsibilities:
- Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
- Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
- Serve as gatekeeper with calls
- Manage software tools and solutions to improve efficiency
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Ordering offices supplies, including gifts
- Greet and direct guests within the office
- Complete monthly expense reports
- Gather, enter and/or update data in records and databases
- Establish and maintain files and records of the executive
Qualifications:
- 3+ years of experience providing C Level executive-level support
- Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks
- Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
- Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed
- Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
- Excellent written and verbal communication skills
- Ability to identify and anticipate needs, while staying on top of priorities
- Good organization and time management skills
- Flexibility and adaptability to juggle a range of different tasks
- Discretion and an understanding of confidentiality
- Proficient in technology, Word & Excel, email programs
- Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices
You must:
- Must have the mindset that no task is too big or too small
- Operate with the utmost in discretion and confidentiality
- Possess a high level of maturity, courtesy, patience, and self-confidence
- Be able to answer emails on weekends and evenings
All your information will be kept confidential according to EEO guidelines.
