Conference Allocation Coordinator (Corporate Events)

Building a Brand starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. 

Learn more at www.firstagency.com

Location: New York, NY (Hybrid) Must reside in the tri state area to be able to go into office 3 days a week, subject to change at anytime

What You Would Get To Do

As the Conference Allocations Coordinator, you will schedule meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, prepare schedules for corporate management teams, and consistently deliver exceptional service to our clients by utilizing excellent organizational and customer service skills.

Domestic and/or international travel may be required with this role up to 40%.

Your Contributions 

• Meeting coordination for investors, internal teams, and corporate clients for corporate access events
• Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
• Build strong relationships with Corporate management teams as well as with other internal constituents
• Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity as lead or support
• Maintain and distribute conference schedules
• Action schedule changes on corporate and investor schedules in a timely manner
• Proactively manage and respond to a high volume of emails received in a shared team inbox
• Work with the Sales team to understand the account base and investor growth potential
• Coordinate and communicate meeting details with Corporate contacts and the Sales team
• On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
• Day-of-event execution for virtual or in-person event needs
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

 What We Are Looking For 

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact [email protected] if you need accommodation at any stage of the recruitment process. 

• 1-2 + years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination required
• Bachelor's degree preferred or equivalent practical experience
• Proficient with Microsoft Office including Word, Excel, and PowerPoint
• Working knowledge of Dealogic / Conference Manager a plus
• Project Management experience, preferably in the financial services industry or a corporate environment
• Ability to manage multiple projects simultaneously
• Attention to detail and ownership of projects
• Highly organized with the ability to work in a high-pressured environment
• Excellent written and oral communication skills at all levels
• Lead by example, fostering a positive environment
• Ability to create best practices and take on new initiatives independently
• Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
• Motivated, self-starter, ability to take direction and work independently; ability to think innovatively you could fit at FIRST. Please contact [email protected] if you need accommodation at any stage of the recruitment process. 

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

• Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k) 
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $63,500 - $72,000. This role is also eligible for an annual discretionary bonus.

Please note the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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