Chief of Staff - Dream Office of Imaginary Friends

POSITION OVERVIEW

Title: Chief of Staff 

Company: Dream Office of Imaginary Friends (aka the Office of Sharon Chang)

Reports to: Principal

Location: Primary Office in Soho NYC, NY

ABOUT DREAM OFFICE OF IMAGINARY FRIENDS (DOIF)

Sharon Chang is an artist, founder, and investor whose work sits at the intersection of creative practice, social impact, and experimental project development. She convenes collaborators across disciplines (artists, technologists, advisors, and builders) to explore ideas that range from intimate inquiries to ambitious ventures designed to shape more beautiful futures. Her office, Dream Office of Imaginary Friends (DOIF), was first envisioned to be a hybrid of family office and art studio. Over time, it organically evolved into an ecosystem of projects and resources to support Sharon’s pursuit in building more beautiful futures.

This ecosystem is both creative and operational, fluid and complex. The Chief of Staff plays a central role in making it coherent, functional, and forward-moving.

PRIMARY RESPONSIBILITIES

POSITION OVERVIEW

Title: Chief of Staff 

Company: Dream Office of Imaginary Friends (aka the Office of Sharon Chang)

Reports to: Principal

Location: Primary Office in Soho NYC, NY

ABOUT DREAM OFFICE OF IMAGINARY FRIENDS (DOIF)

Sharon Chang is an artist, founder, and investor whose work sits at the intersection of creative practice, social impact, and experimental project development. She convenes collaborators across disciplines (artists, technologists, advisors, and builders) to explore ideas that range from intimate inquiries to ambitious ventures designed to shape more beautiful futures. Her office, Dream Office of Imaginary Friends (DOIF), was first envisioned to be a hybrid of family office and art studio. Over time, it organically evolved into an ecosystem of projects and resources to support Sharon’s pursuit in building more beautiful futures.

This ecosystem is both creative and operational, fluid and complex. The Chief of Staff plays a central role in making it coherent, functional, and forward-moving.

PRIMARY RESPONSIBILITIES

Sharon works at a measured, non-linear pace and values the process as much as the outcome. This requires a Chief of Staff who can move fluidly between intensity and stillness by bringing both structure and softness to the role. Some projects are audacious and expansive; others are intimate and near invisible. Together, they form a landscape that is dynamic, unconventional, and deeply personal.

What success looks like:

• You become a trusted extension of Sharon’s thinking and decision-making
• The ecosystem operates with clarity, structure, and accountability
• Personal and operational noise is significantly reduced
• Projects move forward consistently without constant input
• Systems are in place that create order, visibility, and continuity

• Vision Distillation: Act as a dedicated sounding board for Sharon’s evolving ideas, helping to translate abstract concepts into cohesive strategies while honoring their original spark.
• Strategic Extension: Continue conversations, relationships, and lines of thinking independently; moving ideas forward rather than simply relaying them.
• Mindful Prioritization: Discern when a project requires "intensity" (rapid execution) versus "stillness" (incubation), serving as the guardian of Sharon’s creative focus.
• Judgment & Pushback: Provide thoughtful, grounded pushback when appropriate. You are not a passive executor; you are a partner whose perspective carries weight.
• Crisis Management: Serve as the first line of defense for urgent matters. You are the "cool head" capable of rapid problem-solving under pressure, resolving issues before they disrupt the ecosystem.

• Ecosystem Integration: Ensure alignment across DOIF, Yoxi, and other entities; bridging creative work, operational infrastructure, and personal priorities into a cohesive system.
• Traffic Control & Clarity: Establish and maintain clarity on who is doing what across the team and external partners. You are the central node of coordination.
• External Liaison: Act as the primary point of contact for a diverse global network of artists, collaborators, and advisors. You ensure that Sharon’s intent is communicated clearly, even when the project is in its most "illegible" phase.
• Knowledge Management: Capture and organize the wisdom and resources generated within the ecosystem, ensuring that insights from one project flow naturally into the next.
• Team Leadership: Manage and develop the daily activities of a team of 2 (personal assistant and administrative assistant/office manager) providing real-time coaching and feedback to ensure operational excellence. You will also oversee studio assistants and project managers when applicable.

• End-to-End Ownership: Lead projects from concept through completion, ensuring consistent progress even when direction is evolving or capacity is limited.
• Momentum Builder: Step in to drive initiatives forward when Sharon cannot, or should not, be in the details, maintaining continuity and forward movement across all active workstreams.
• Independent Execution: Navigate ambiguity without defaulting to waiting for direction; proactively identify next steps and move work forward with sound judgment.
• Relationship Stewardship: Manage key partnerships with a balance of professionalism, discretion, and warmth—understanding both high-net-worth dynamics and creative environments.
• Context Integration: Seamlessly move between personal, operational, and creative domains while maintaining alignment, continuity, and quality across all areas.
• Standard of Excellence: Ensure all outputs, whether operational or creative, meet a high bar for quality, detail, and aesthetic alignment.

• Personal Infrastructure: Oversee the day-to-day rhythm of Sharon’s private life, ensuring her environment supports both her professional output and her personal restoration.
• Estate & Property Management: Provide high-level oversight of Sharon’s residences and studio spaces. This includes managing household staff, capital improvements, and ensuring these environments reflect Sharon’s aesthetic.
• Health & Wellness Integration: Coordinate with personal specialists, trainers, or wellness practitioners to prioritize Sharon’s well-being, managing the logistics that allow for a "measured pace."
• Discreet Logistics: Handle highly sensitive personal matters, from private administration to confidential requests, with the highest level of grace, urgency, and anonymity.