Executive Assistant to CEO/CTO
Executive Assistant to CEO/CTO
Location: New Zealand
Caruso is the AI-native fund administration platform for private markets. We replace legacy systems with modern software and integrated services, helping fund managers save time, impress investors, and grow AUM.
Since launching just over two years ago, Caruso has grown rapidly to $80B+ in assets, 900+ funds, and 80,000+ investors on the platform. We just completed our Series A capital raise, and are looking for smart, ambitious people to help us build a global business.
Learn more at getcaruso.com.
Role Summary
We’re seeking an experienced Executive Assistant to provide high-impact, proactive support to Caruso’s CEO & CTO enabling them to focus on the most important priorities as the business scales.
This role exists to create leverage - taking full ownership of diary management, scheduling, and executive administration, and bringing structure, clarity, and calm to fastmoving weeks. You’ll work closely with senior leaders, anticipating needs, protecting focus time, and ensuring the right things happen at the right time.
This is a critical role for the business, requiring exceptional organisation, judgement, and the confidence to operate autonomously in a high-trust environment.
What You’ll Do
Executive Support, Diary Management & Prioritisation
You will act as a trusted right‑hand to Caruso’s CEO and CTO, providing proactive, high‑impact executive support.
Provide day‑to‑day Executive Assistant support to founders and senior leaders
Take full ownership of complex diary management, scheduling, and meeting coordination
Shape and protect executive time by understanding priorities, work rhythms, and pressure points
Anticipate clashes, deadlines, and upcoming decisions, adjusting calendars accordingly
Ensure leaders are prepared for key meetings, decisions, and engagements
Communication & Coordination
You will act as a trusted coordination point.
Manage meeting logistics, agendas, and follow-ups
Support inbox and communication flow where required
Coordinate with internal and external stakeholders professionally and efficiently
Ensure information flows smoothly between leaders and the wider business
Administration, Travel & Systems
You will ensure operational excellence behind the scenes.
Manage travel arrangements, logistics, and itineraries
Maintain accurate records, documentation, and filing systems
Use and optimise existing tools and platforms for scheduling, travel, and administration
Identify opportunities to improve efficiency through better systems, automation, and AI-enabled tools
What We’re Looking For
Experience & Capability
Proven experience as an Executive Assistant supporting senior leaders
Exceptional diary management and organisational capability
Strong judgement, discretion, and attention to detail
Confident coordinating across multiple stakeholders and priorities
Comfortable working in fast-paced, scaling environments
You’ll likely come from a corporate background, but ideally also have experience in start-up, high growth environment.
Mindset & Ways of Working
Highly organised and proactive, with strong follow through
Autonomous and confident operating with minimal direction
Comfortable anticipating needs rather than reacting to tasks
Calm, solutions-focused, and unflappable under pressure
Practical user of modern tools and AI as part of everyday work
This role will suit an experienced EA who enjoys enabling others to perform at their best and wants to play a critical role in a rapidly growing, high trust organisation.
Why Join Caruso?
Play a critical role supporting founders and senior leaders
Work in a fast growing, global scaleup with real momentum
Operate in a flat, high trust environment with genuine autonomy
Use modern tools and systems to make executive support smarter and more effective
Benefits
Comprehensive health insurance with Southern Cross.
Flexible work from home (WFH) arrangements. When in the office enjoy our premium office space with luxury fit-out and water views all within close proximity to Auckland's best bars and cafes.
Workstation package including Macbook Pro, dual screens, Apple peripherals, Airpod Pro noise-cancelling headphones.
5 weeks annual leave after 2 years tenure, 6 weeks of annual leave after 3 years tenure.
Unlimited sick leave.
Extended parental leave.
