Bid Coordinator

Role Overview:

The Bid Coordinator is responsible for coordinating and producing proposal documents. This role involves the introduction and implementation of document version control procedures and processes. The ideal candidate will demonstrate a high level of attention to detail and the ability to work effectively under pressure to meet demanding deadlines.

Experience:

• The Bid Coordinator should have a proven track record in planning, producing, and delivering compliant proposal documents within a complex business environment. Experience in attending proposal kick-off meetings, attending review meetings/final document reviews, managing document governance/sign-off, and overseeing the production and delivery of proposals is essential.

Core Responsibilities:

• Proposal Production: Produce and deliver compliant, professionally crafted proposals within customer-defined timeframes.
• Coordination with Sub-Consultants: Coordinate with sub-consultants by sending RFPs, acquiring fees, and gathering required information. Maintain and update the sub-consultant database regularly to ensure accurate and up-to-date information.
• Stakeholder Coordination: Collaborate with various stakeholders, including technical teams, finance, commercial, and project delivery, to gather proposal inputs.
• Quality Assurance: Ensure that proposal documents adhere to company branding guidelines, standard formatting, and quality standards.
• Content Review: Provide advice on flow, language, and grammar to content owners, ensuring consistency and clarity.
• Document Consolidation: Consolidate sections and documents developed by other team members into the required tender format.
• Document Maintenance: Maintain, backup, and make available master document sets.
• Business Development Support: Administer business development activities, including vendor registration, empanelment, and tracking of bids/offers submitted until their outcome.
• Client Meetings: Attend pre-bid and post-bid meetings with clients to ensure alignment and successful outcomes.

Skills Required:

• Strong communication skills
• Proficiency in MS Office
• Strong numerical abilities
• Knowledge of InDesign (added advantage)
• Attention to detail and ability to work under tight deadlines

Required Qualifications:

• Bachelors degree in Management Studies (BMS) or a related field
• Experience working in an architectural firm is preferred
• 2+ yrs of Experience in a similar role.