Back-Office Assistant

About Gapstars

At Gapstars, we partner with some of Europe’s most ambitious tech companies from disruptive startups to fast-scaling scale-ups, helping them build high-performing remote engineering teams.

Headquartered in the Netherlands, with talent hubs in Sri Lanka and Portugal, we are home to 275+ engineers who thrive on solving real-world challenges with modern technologies. Our teams work across domains, from networking and marketplaces to SaaS and AI delivering scalable solutions that drive meaningful outcomes.

If you’re looking for a company that combines technical excellence, strong culture, and room to grow, welcome to Gapstars.

Vacancy: Back-Office Assistant, Amsterdam Office

Employment: 6–10 hours per week
Freelance option: €45–55 per hour, depending on experience and number of hours
Location/Work mode : Remote

Responsibilities

• HR administration (including payroll, contract management, residence permits, tax authority topics, etc.);

• Coordination of recruitment and drafting contracts;

• Support for client events (CTO Nights) in the Netherlands;

• Accounts receivable management, personal contact regarding outstanding invoices;

• Booking international travel;

• Purchasing office supplies and lunch;

• Coordination of office tasks (e.g., contact with landlord, insurance, maintenance, cleaning);

• Coordination with our teams in Sri Lanka (HR, finance, etc.).