Associate Project Manager
Mumbai
April 9, 2026
Full Time
- This role sits at the intersection of strategy, execution, and innovation, working closely with Design Leadership to translate ideas into high-quality, on-ground outcomes.
- You would anchor the vendor and consultant ecosystem, drive end-to-end coordination across teams, and build the systems and processes that enable scale from financial workflows to documentation and governance.
- A key part of the role is also to drive innovation pilots within the organisation working with unit leads to shape the strategy, and ensuring that content, M&E frameworks, training design, and operational plans come together into a cohesive, high-quality playbook.
- It s a role for someone who enjoys bringing structure to complexity, working across stakeholders, and not just managing execution, but shaping how new ideas are built, tested, and scaled.
- In this role, you will be responsible for:
- Own the end-to-end management of design vendors and consultants, from onboarding to closure, ensuring a seamless and professional experience.
- Act as the central coordination point for all external partners working with the design team, enabling clarity, alignment, and timely execution.
- Strengthen and streamline contracting, renewals, and engagement processes, ensuring consistency and compliance.
- Build and maintain robust tracking systems for vendor onboarding, invoicing, payments, and documentation at a functional level.
- Partner closely with admin and finance teams to ensure smooth execution of all financial and compliance processes.
- Drive purchase requisitions and budget coordination, ensuring timely approvals and alignment with internal stakeholders.
- Own the end-to-end invoicing workflow from validation to submission ensuring accuracy, completeness, and adherence to timelines.
- Proactively track and unblock processes to ensure timely payments and strong vendor relationships.
- Work with unit leads to shape and drive innovation projects within the organisation. Coordinate across teams to ensure content, M&E frameworks, training design, and operational
- plans are developed effectively. Oversee the end-to-end process of pilot design and execution, ensuring alignment across
- stakeholders. Bring together all components into a cohesive strategy playbook for each innovation. Track progress, identify risks, and ensure timely and high-quality delivery of pilots.
- Create and maintain high-quality, structured documentation systems for the design function. Establish and enforce clear naming conventions, version control, and documentation protocols
- to improve accessibility and efficiency. Organise and manage critical repositories (content, contracts, approvals, trackers) to ensure
- information is always up-to-date and easy to navigate. Regularly audit systems to ensure readiness, accuracy, and usability across teams. Support Design Leadership in streamlining documentation and administrative workflows across
- Strong organisation and folder management skills. High attention to detail, especially for documentation and invoicing. Comfort working with processes, checklists, and timelines. Ability to coordinate across multiple teams and stakeholders. Clear and professional communication. Comfort with digital tools such as shared drives, spreadsheets,
- YouTube, and QR codes tools. Strong ownership mindset and follow-through.
- 3-6 years of experience in project coordination, operations, or administrative roles.
- Prior experience working with vendors, consultants, or finance/admin processes is preferred.
- Experience in content, design, or program support roles is an advantage.
- Willingness to travel 3-5 days per month outside Mumbai
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