Assistant Executive, Business Support
About Us
Adecco Group, headquartered in Zurich and a Fortune 500 company, is a global leader in HR solutions. Founded in 1996, we offer services like temporary staffing, permanent placement, and recruitment process outsourcing across over 60 countries. Adecco combines global reach with local expertise, using technology to enhance its HR ecosystem. The company is committed to corporate social responsibility, focusing on diversity, sustainability, and community development, and supports various industries, including IT, finance, healthcare, and manufacturing.
The Role
Middle Office – Business Support
Responsible for ensuring smooth onboarding and offboarding processes, accurate contract administration, and efficient front office system management. This includes documents validation, system entries, and benefits coordination to support associates and business operations.
Onboarding & Offboarding | Contracts & Front Office Administration
·Collect and validate onboarding documents from shortlisted candidates, ensuring accuracy and completeness.
·Generate employment contracts based on hiring details and route them to candidates via the e-signing platform.
·Proactively follow up on pending documents and maintain timely updates in trackers.
·Create candidate profiles and assignments in the front office system.
·Upload onboarding documents to the front office system, including but not limited to NRIC/Work Pass IC, signed contracts, onboarding forms, bank details, service agreements, and hiring proposals.
·Manage offboarding processes, including front office updates and benefits closure.
BenefitsManagement
Insurance
Register associates with insurers / brokers for entitled insurance coverage. Terminate upon offboarding.
Timesheet & Leave Management
Validate timesheets to ensure completeness and compliance with MOM regulations.
Track timesheet status using designated tools/systems.
Set up, validate, and maintain leave records in the system.
Ensure accurate tracking of government-legislated leave and coordinate with the Pay & Bill Team for claims (e.g., Government Paid Maternity Leave, Childcare Leave, etc.)
Submit timesheets and unpaid leave instructions by payroll cutoff.
Prepare annual leave accruals.
Expense Claims Management
·Validate expense claims for accuracy, supporting documentation, and approvals.
·Manage claims setup and maintenance, including capped benefits.
·Provide claim status updates to associates and ensure closure during offboarding.
·Submit claims instructions by payroll cutoff.
Other Responsibilities
Support associates and branches with administrative requests, such as employment letters, benefits queries, etc.
Participate in system enhancement or migration activities (pre, actual, and post phases).
Assist in audit-related activities as required.
Perform reporting tasks, including validation of PWM and insurance invoices.
Key Requirements
·Diploma or Degree in a relevant field
·Preferably with at least 1 year working experience in HR Admin related role
·Proficient in Microsoft Office applications, especially Word and Excel.
·Added Advantage: Experience working with HR systems or platforms.
Posting date: 24-09-2025
Apply for Role Save jobGet to Know Us
Our team is making a difference in people’s working lives and leading society into a future driven by human potential and inclusion. We’re disrupting and transforming norms – looking beyond resumes and connecting people with opportunities to truly get ahead. As the world's leading workforce solutions company, we are offering flexible placement, permanent placement, outsourcing and managed services across all sectors. At Adecco, we believe in the potential of people. We deliver the right talent capabilities at the right time, enabling flexibility and agility for clients. Help us deliver on our purpose to transform the world of work through people who love what they do.
Diversity & Inclusion at Adecco
Join Adecco: Empowering Diversity, Driving Inclusion
At Adecco, diversity fuels our success. We embrace unique identities, backgrounds, and perspectives to build an inclusive future. Our commitment to equity ensures fair access and opportunity for all.
What We Stand For
Diversity Fuels Success: Embracing a full range of identities, from gender and race to ability and nationality, we create a vibrant and innovative work environment.
Equity for All: Fairness drives everything we do. We provide equal access to opportunities, resources, and recognition for everyone.
Championing Inclusion in Action
Expertise in Refugee Integration: We lead in integrating refugees through social coaching, training, and partnerships, making a positive impact on their lives.
Skills for the Future: By upskilling and reskilling, we empower candidates to succeed in the workforce, we bridge the talent gap, driving growth and empowerment for all.
Join us in building a future where everyone thrives. Be a catalyst for positive change with Adecco!
