Administrative Support Assistant III, Basic Medical Sciences Department(College of Medicine-Phoenix)

Maintain calendars of two high level roles and regularly prioritizing meetings and appointments. Prepare background information required for the meetings and appointments. Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders. Organize meetings for the BMS Department. Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided. Assist financial analysts with financial transactions as requested. Process expense and travel reimbursements for department employees. Assist with planning of seminar speakers visits and faculty recruitment when needed. Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering, and process any reimbursements to faculty and/or speaker/candidate. Knowledge, Skills Abilities: Effective verbal and written communication; ability to communicate with different groups and individuals, both internal and external to University of Arizona Ability to handle multiple, competing deadlines for meetings Flexible and adaptable to the department's growing and changing needs Ability to work independently Demonstrated ability to quickly learn new programs and systems. Knowledge of Microsoft suite, Box, and Zoom