ANZ Distribution Warehouse Administrator
Role Overview
The ANZ Distribution Warehouse Administrator plays a critical role in supporting Resmed’s Distribution operations across Australia and New Zealand. This role ensures accurate reporting, strong administrative control, and proactive operational support to enable efficient warehouse performance and compliance.
The successful candidate will be highly detail-oriented, analytical, and proactive in identifying discrepancies, improving reporting accuracy, and supporting continuous improvement initiatives. This individual will work closely with Warehouse Operations, Safety, Supply Chain, Finance, Data Analytics, and Quality Assurance & Regulatory Affairs (QARA) stakeholders to ensure administrative excellence, operational visibility, and support for Resmed compliance and documentation requirements.
Key Responsibilities
Reporting & Data Management
Generate and distribute daily, weekly, and monthly operational reports (e.g., inventory accuracy, inbound/outbound performance, order volumes, discrepancies).
Maintain and validate warehouse KPI dashboards to ensure data accuracy and timeliness.
Analyse data trends to identify inconsistencies, gaps, or performance risks.
Investigate discrepancies in inventory, transactions, and system data, escalating issues where required.
Continuously improve report formats, automation, and clarity to enhance business visibility and decision-making.
Support audit preparation through accurate documentation and reporting.
Safety & Compliance Administration
Support the warehouse leadership team in maintaining a strong safety-first culture.
Coordinate and document safety reviews, hazard reports, risk assessments, and corrective actions.
Maintain safety records including training logs, incident reports, and compliance documentation.
Track and follow up on safety actions to ensure timely resolution.
Assist in preparing safety performance reports and metrics for leadership review.
Ensure documentation aligns with Resmed Health, Safety & Environment standards.
Administrative & Operational Support
Record, verify, and maintain employee timesheets and attendance records.
Provide ad-hoc administrative support to the warehouse and distribution leadership team.
Support onboarding administration for new team members (documentation, system access coordination, training records).
Maintain organised and compliant document control systems.
Assist with purchase orders, invoice reconciliation, and general operational paperwork.
Coordinate internal communications related to warehouse operations when required.
Inventory & System Support
Support inventory control activities through system monitoring and transaction reviews.
Assist with stock count reconciliation and variance investigation.
Monitor system transactions (e.g., Oracle/WMS) to ensure accurate receipting, transfers, and dispatch documentation.
Identify process gaps or recurring issues impacting inventory integrity.
Partner with warehouse supervisors to resolve system-related discrepancies efficiently.
Stakeholder Engagement & Continuous Improvement
Act as a key administrative liaison between Distribution, Supply Chain, Finance, Data Analytics, and Quality teams.
Provide timely and accurate information to support operational decision-making.
Proactively identify opportunities to streamline reporting, reduce manual processes, and improve administrative workflows.
Contribute ideas and recommendations to enhance operational efficiency and data integrity.
Demonstrate initiative in going above and beyond to improve processes rather than simply maintaining them.
Liaise with the Quality Assurance & Regulatory Affairs (QARA) team and, when required, support QARA-related Resmed compliance and documentation requirements.
Qualifications & Experience
Required:
Previous experience in a warehouse, logistics, or distribution administration role.
Strong reporting and data analysis skills (advanced Excel proficiency preferred).
High attention to detail with strong analytical and problem-solving capability.
Experience recording and managing timesheets or workforce administration.
Strong organisational and time management skills.
Ability to work independently and manage competing priorities.
Excellent written and verbal communication skills.
Demonstrated ability to identify discrepancies and drive corrective action.
Preferred:
Experience using Oracle and MYOB or similar Warehouse/Inventory Management Systems.
Exposure to safety administration and compliance documentation.
Experience improving reporting processes or implementing automation.
Experience using AI tools to improve reporting, data analysis, or administrative efficiency (e.g., Copilot, ChatGPT, or similar).
Understanding of warehouse KPIs and inventory control principles.
Behavioral Attributes
Proactive and solutions-focused mindset.
Naturally curious with a strong desire to investigate and resolve issues.
Willing to go above and beyond standard responsibilities to improve outcomes.
Comfortable challenging processes constructively drive improvement.
Resilient and adaptable in a fast-moving operational environment.
Strong sense of accountability and ownership.
Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.
