Executive, Administrative

KL Sentral - Redstation April 20, 2026 Full Time

Job Description

Job Title: Executive, Administrative

Department: Marketing

Job Overview

We are looking for a highly organised and detail-oriented Administrative Executive to support the Marketing team at AirAsia MOVE.

This role is critical in ensuring smooth day-to-day operations across procurement, budget tracking, vendor management, and internal processes. You will work closely with cross-functional teams including Finance, Procurement, and external vendors to ensure timely execution of marketing activities.

The ideal candidate is proactive, meticulous, and able to manage multiple workflows under tight timelines in a fast-paced environment.

Key Responsibilities

1. Financial & Budget Operations

Own end-to-end tracking of marketing spend, including budget updates, accruals, and reconciliation
Ensure all transactions are accurately recorded with correct GL codes and cost centres
Partner with Finance to support month-end closing and maintain financial accuracy

2. Procurement & Payment Management

Manage the full procurement lifecycle from purchase requests to payment completion
Ensure timely approvals, PO issuance, GRN completion, and invoice processing
Proactively follow up with internal teams and vendors to prevent delays

3. Vendor & Stakeholder Coordination

Act as the main point of contact between Marketing, Procurement, Finance, and external vendors
Ensure vendors are properly onboarded, briefed, and paid on time
Maintain organised records of suppliers, contracts, and documentation

4. Marketing Operations Support

Support execution of marketing initiatives by ensuring all operational and administrative processes are in place
Manage logistics such as sponsorship flights, duty travel, merchandise sourcing, and event requirements
Ensure compliance with internal policies and approval processes

5. Process & Workflow Management

Maintain structured documentation and filing for audit and reporting purposes
Identify inefficiencies in workflows and recommend improvements
Ensure smooth day-to-day operations across the marketing team

Requirements

Diploma or Degree in Business Administration, Finance, Marketing, or related field
1–3 years of experience in administrative, finance, or operations role
Familiarity with Oracle or similar systems is an advantage
Strong attention to detail, organisation, and follow-through
Ability to manage multiple priorities in a fast-paced environment

Executive, Administrative

Job Title: Executive, Administrative

Department: Marketing

Job Overview

Key Responsibilities

1. Financial & Budget Operations

Own end-to-end tracking of marketing spend, including budget updates, accruals, and reconciliation

Ensure all transactions are accurately recorded with correct GL codes and cost centres

Partner with Finance to support month-end closing and maintain financial accuracy

2. Procurement & Payment Management

Manage the full procurement lifecycle from purchase requests to payment completion

Ensure timely approvals, PO issuance, GRN completion, and invoice processing

Proactively follow up with internal teams and vendors to prevent delays

3. Vendor & Stakeholder Coordination

Act as the main point of contact between Marketing, Procurement, Finance, and external vendors

Ensure vendors are properly onboarded, briefed, and paid on time

Maintain organised records of suppliers, contracts, and documentation

4. Marketing Operations Support

Support execution of marketing initiatives by ensuring all operational and administrative processes are in place

Manage logistics such as sponsorship flights, duty travel, merchandise sourcing, and event requirements

Ensure compliance with internal policies and approval processes

5. Process & Workflow Management

Maintain structured documentation and filing for audit and reporting purposes

Identify inefficiencies in workflows and recommend improvements

Ensure smooth day-to-day operations across the marketing team

Requirements

Diploma or Degree in Business Administration, Finance, Marketing, or related field

1–3 years of experience in administrative, finance, or operations role

Familiarity with Oracle or similar systems is an advantage

Strong attention to detail, organisation, and follow-through

Ability to manage multiple priorities in a fast-paced environment