Administrative Assistant - Onsite (Part Time Position)

Will you be our next Front Desk Administrator?

Are you highly organized, able to master multiple administrative projects and tasks at the same time? Do you have a strong attention to detail and a proactive drive to get work done on time? Have you worked in a front desk or receptionist position? Would you enjoy assisting in community activities, working with homeowners in their community, and providing exceptional customer service to solve their issues? If so, then we would like to get to know you! 

Who is SPECTRUM Association Management?

SPECTRUM is an HOA Management Company that has been in business for 20 years.  We are proud to be one of the most recognized companies in our industry by winning the Best Places to Work award 15 years in a row.  We are energetic and passionate about our goals, and because of our continued growth, we are seeking a qualified candidate to help us achieve them.  We are looking forward to hiring customer service professionals who will share our vision, values, and commitment to superior customer service as we continue to build strong and lasting relationships within the communities we serve.  Headquartered in San Antonio, we have offices across Texas and Arizona.

SPECTRUM Association Management has won 15 Best Places to Work awards because we care about helping achieve big things in life inside and outside of work. 

What does it look like to be an employee at Spectrum Association Management?

-99% of employees believe in the company leadership and the future success of the organization.

-96% of employees are proud to work here and love their coworkers!

-93% of employees have felt well supported by management through COVID-19.

General job information:  

This position will be responsible for creating and maintaining our customer service experience by delivering extraordinary service to our homeowners.    

Essential Duties and Responsibilities  

• Welcome Homeowner in the office. Receive Homeowner payments 

• Handle walk in billing questions 

• Transfer calls to appropriate parties 

• Responding to homeowners via Live Chat and Emails

• Working extensively with Outlook, and software for recording correspondence 

• Conflict de-escalation and resolution with difficult or upset customers 

• Following up on outstanding issues 

• Talk face to face to explain situations or billing issues and provide billing support 

• Provide high level customer service Internal and external emails