Administrative Assistant

Part-time hours, 16 hours/week, flexible during business hours Monday-Friday. At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we’re united in our mission and these shared values: we’re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we’re in it for the long haul. The Administrative Assistant for the Homebuilders and Safe Families for Children programs is primarily responsible for performing the required administrative and clerical tasks for the programs and staff. This individual will also play a key role with ensuring the processes are efficient and done smoothly. This individual will also assist with daily office needs. This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Greet and welcome visitors upon arrival with a positive attitude; Promptly address incoming calls and route them to the appropriate person; Receive and route incoming postal and inter-departmental mail; Perform administrative task, such as copying, faxing, and note-taking, as well as document gathering and filing; Establish and maintain the program’s client files; Maintain and update clinical paperwork, as requested, while also keeping an up-to-date log on missing documents to report to supervisors; Audit paperwork and track missing documents for the client’s file and notify the appropriate specialist or supervisor about the necessary paperwork; Maintain the intake referral logs; Create, complete, and revise clinical and agency documents upon request; Complete and process billing documents to funding sources as required by program guidelines; Respond to requests from federal and state offices, and submit related billing reports in a timely manner; Submit and reconcile expense reports in partnership with the site supervisor; Run various reports, and draft correspondence and/or transcribe meeting notes, as requested; Complete other duties as assigned.