Accounts Receivable & Payable Specialist
This is a remote position.
Our client is looking for an Accounts Receivable & Payable Specialistto support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.
The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners.
This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.
Responsibilities- Generate and send customer invoices through the company’s ERP system
- Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments
- Monitor accounts receivable aging reports and follow up on outstanding balances
- Communicate with customers regarding invoice status and payment timelines via email
- Process credit memos and assist with account reconciliation tasks
- Collaborate with Sales and Project Management teams to maintain accurate customer accounts
- Enter vendor invoices into the ERP system while ensuring accuracy and completeness
- Match vendor invoices with purchase orders and packing documentation
- Prepare weekly payment runs including checks and ACH payments for internal approval
- Maintain organized records of vendor information, invoices, and payment histories
- Communicate with vendors to resolve billing discrepancies or questions
- Perform daily transaction entry and bookkeeping tasks within the ERP system
- Assist with month-end close activities and reconciliation processes
- Support bank and credit card reconciliations
- Maintain accurate financial records that are organized and ready for auditing
- Remain available during Eastern Time business hours through Microsoft Teams
- Provide proactive updates regarding financial items, open issues, or discrepancies
- Identify potential financial discrepancies early and escalate them when necessary
- Coordinate with internal teams such as Sales and Operations when financial clarification is needed
Requirements
- Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles
- Experience working with ERP systems, preferably Sage 300
- Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization
- Professional-level English communication skills, both written and verbal
- Reliable internet connection and a personal computer capable of supporting virtual desktop sessions
Qualifications- Experience using Sage 300 is strongly preferred
- Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable
- Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered
- Strong organizational skills and attention to detail
- Ability to manage structured financial workflows independently
- Comfortable working remotely in a collaborative environment
- Ability to handle confidential financial information with discretion
Benefits
- 100% remote work environment
- Long-term role with a well-established U.S. company
- Opportunity to join the team during a period of operational modernization
- Collaborative work environment where contributions have a direct impact
- Opportunity to take ownership of important accounting processes
Originally posted on Himalayas
