Accounts Payable Specialist

About The Role

Under general supervision this position will perform clerical, and some administrative work relating to the accounts payable system. Work involves processing, distribution and maintenance of invoices; checking balances and setting up financial records; preparing periodic and special reports; and financial forms processing. Work involves frequent internal and external contacts within well-defined procedures. Performs all other duties as assigned.

What You’ll Be Doing 

• Performs duties in specific area of accounting: accounts payable, general ledger, and A/P cost allocation management 
• Maintains files and archives according to agency policy; must possess high level of organizational skills
• Performs a variety of general office work using standard office equipment
• Attends meetings as appropriate to job tasks or as directed by supervisor
• Works as a member of the agency team by promoting the mission and philosophy of the agency
• Provides excellent customer service to all staff, vendors, clients and contacts of the agency; ability to communicate effectively with all levels within the agency
• Maintains confidentiality of children, families and staff including Kidango’s financial records
• Participates in activities that further professional growth of self. • Able to work effectively with customers, internal and external to the agency; is able to work under pressure and in a fast paced environment with specific deadlines
• All other duties as assigned by supervisor
• Perform computerized accounts payable, including but not limited to the following: b) Process vendor’s invoices and reimbursement requests for payments. Match invoices to purchase orders, verifies invoice approval, and ascertain that all proper documentation is attached. c) Code payables with general ledger account and reimbursement requests and project and program codes; enter invoices into the Financial Edge AP module. d) Run checks on approved invoices. Ascertain that all invoice documentation matches the checks issued. Maintain a continuous check register. e) Post AP batches (invoices and checks) into the General Ledger upon Managers approval. f) File all accounts payable checks, invoices, documents on a daily or a weekly basis. g) Maintain and update vendor files by payee categories (consultant or service providers, credit cards, staff reimbursements, regular vendors, etc.) in alphabetical sequence h) Prepare 1099’s annually i) Review and reconcile vendor’s monthly statements. j) Process medical and dental billing
• Reconciles the Accounts Payable subsidiary ledger to the General Ledger on a monthly basis
• Compute and record accrued expenses monthly • Participates in the account reconciliation and month-end closing processes
• Cross-train and perform other functions in the Finance Department as directed by the A/P Lead
• Provide excellent customer service to all staff, vendors, clients and contacts of the agency

 Preferred qualifications

• AA in Accounting and/or a minimum of 1-2 years related accounting experience required or equivalent combination of education and experience. BS in Finance or Accounting desired.
• General knowledge of accounting practices, including processing invoices for payment, journal entries, account reconciliation and analysis.
• Familiarity with accounting software is a plus (Kidango uses Financial Edge).
• Required intermediate skill level with Microsoft Excel.