Overview
Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our finance team as the
Accounts Payable Manager. We invite you to help us create new possibilities for quality living for the seniors we serve. The Accounts Payable Manager is responsible for the management and oversight of the accounts payable (AP) functions including the end to the end-to-end execution of AP operations across PVM’s complex, multi-entity portfolio. This role personally drives invoice processing, vendor management, disbursement controls, and month-end close support while directly supervising two AP Specialists. Reporting to the Director of Business Operations, the AP Manager maintains robust AP controls and ensures compliance with Housing and Urban Development (HUD), Low Income Housing Tax Credit (LIHTC), tax-exempt bond, and GAAP disbursement requirements.
To expedite your interest, please visit www.pvm.org to upload resume and complete application, including compensation expectations.
Responsibilities
ESSENTIAL FUNCTIONS
Team Leadership and Supervision1. Directly supervise two AP Specialists; provide coaching, training, performance feedback, and professional development to build a high-performing AP team.2. Establish and manage team workload distribution, prioritization, and quality standards to meet close deadlines and organizational service levels.3. Has authority to hire, discipline, and recommend termination.4. Accountable for performance management and staffing decisions. 5. Primary duty is management of AP functions, not transactional processing.
AP Operations & Disbursements6. Manage full-cycle accounts payable operations, including invoice receipt, coding, approval routing, payment processing, and reconciliation, across 35+ properties and multiple legal entities.7. Ensure accurate and timely disbursements including checks, ACH, wire transfers, and electronic payments; maintain proper authorization controls and segregation of duties.8. Monitor AP aging reports, resolve vendor disputes, and ensure invoices are coded to appropriate funds, departments, entities, and grant sources.9. Oversee monthly, quarterly, and year-end close processes by delivering accurate AP accruals, cut-off schedules, and supporting documentation.
Compliance & Internal Controls10. Develop and maintain AP policies, procedures, and internal controls to ensure regulatory compliance, particularly with HUD, LIHTC, and tax-exempt bond disbursement requirements.11. Ensure proper 1099 reporting and year-end vendor compliance; maintain accurate vendor records, W-9 documentation, and tax classification files.12. Direct preparation of AP-related documentation, schedules, and support during internal and external audits.
Process Improvement & Automation13. Evaluate, implement, and optimize AP automation and third-party processing platforms (e.g., Paymerang, Bill.com, or similar tools) to increase efficiency, reduce manual touchpoints, and strengthen controls.14. Drive adoption of electronic payment methods, automated approval workflows, and digital invoice capture to replace legacy manual processes.15. Identify and implement process improvements that reduce cycle times, improve data integrity, and scale AP operations across PVM’s growing portfolio.
Vendor Management & Cross-Functional Collaboration16. Manage vendor onboarding, master file maintenance, and relationship management; negotiate payment terms where appropriate.17. Collaborate cross-functionally with Accounting, Procurement, Compliance, and Operations teams across 50+ legal entities to ensure accurate coding and timely payment.18. Support cash flow planning through timely AP forecasting, payment scheduling, and coordination with treasury functions.
Other19. Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development. 20. Follow established policies and procedures including but not limited to: · Presbyterian Villages policies and procedures. · Safety policies and procedures. · Federal, state and local regulations. 21. All other duties as assigned
Qualifications
QUALIFICATIONS
Required1. Bachelor’s degree in accounting, Finance, or related field2. 5–7 years of progressive AP experience, including at least 3 years in a supervisory role3. Intermediate to expert proficiency with Excel, General Ledger software, and AP reporting tools4. Strong understanding of full-cycle AP in a multi-entity environment5. Ability to work extended hours during close and audit cycles
Highly Desired6. Demonstrated experience implementing or optimizing AP automation platforms (e.g., Paymerang, Bill.com, or similar) and third-party payment processing systems7. Track record of redesigning or streamlining existing AP workflows to reduce manual effort, improve accuracy, and strengthen controls
Preferred8. Experience in nonprofit finance, affordable housing, senior living, healthcare, or real estate9. Working knowledge of Housing & Urban Development (HUD), Low Income Housing Tax Credit (LIHTC), or tax-exempt bond disbursement and reporting requirements10. Knowledge of nonprofit fund accounting principles and internal controls11. SAGE-100, Sage Intacct, or similar Enterprise Resource Planning (ERP) experience
To expedite your interest, please visit www.pvm.org to upload resume and complete application, including compensation expectations.
